Project Administrative Assistant

Placements24; Kempton Park; Remote; ZAR 165,000 - 248,000; Full time

Benefits offered by this job

Flexible remote work

Contract extension potential

Competitive contractor rate

Job summary

Placements24 is seeking a diligent and proactive Project Administrative Assistant to support project managers and teams in a fully remote role. You will manage calendars, prepare documentation, and maintain organized project files from any location in South Africa.

The ideal candidate possesses strong organizational skills, excellent communication, and familiarity with project management tools such as Asana or Trello. A National Diploma in Administration is preferred.

Qualifications

• Proven experience as an Administrative Assistant supporting project teams.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite and project management software such as Asana, Trello or MS Project.
• Effective written and verbal communication skills.

Responsibilities

• Provide administrative support to project managers and project teams, including scheduling meetings and managing calendars.
• Assist in the preparation and distribution of project documentation, such as reports, meeting minutes, and action items.
• Maintain project files and databases, ensuring all documentation is up-to-date, organized, and accessible.
• Coordinate project logistics, including tracking project timelines and milestones.
• Facilitate communication among project team members and stakeholders.
• Process project-related invoices and expense reports.
• Assist in the onboarding of new project team members, ensuring they have the necessary resources.
• Support the procurement of project resources and manage vendor communications.
• Prepare presentations and reports summarizing project status and progress.

Skills

Administrative support

Time management

MS Office

Project software

Communication

Remote work

Education

National Diploma in Administration

Tools

Asana

Trello

MS Project

Microsoft Office

Job description

About the Role

Our client, involved in diverse projects in Tembisa, Gauteng, is seeking a diligent and proactive Project Administrative Assistant. This role is ideal for an individual who excels at supporting project teams, managing documentation, and ensuring the smooth execution of project-related administrative tasks. You will work closely with project managers and team members, providing essential support to keep projects on track and within scope. This fully remote position offers the flexibility to contribute to impactful projects from any location. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills, with a strong understanding of project management principles and administrative best practices. Join us in supporting critical initiatives that shape the future of Tembisa.

Key Responsibilities

• Provide administrative support to project managers and project teams, including scheduling meetings and managing calendars.
• Assist in the preparation and distribution of project documentation, such as reports, meeting minutes, and action items.
• Maintain project files and databases, ensuring all documentation is up-to-date, organized, and accessible.
• Coordinate project logistics, including tracking project timelines and milestones.
• Facilitate communication among project team members and stakeholders.
• Process project-related invoices and expense reports.
• Assist in the onboarding of new project team members, ensuring they have the necessary resources.
• Support the procurement of project resources and manage vendor communications.
• Prepare presentations and reports summarizing project status and progress.

Requirements

• Proven experience as an Administrative Assistant, preferably supporting project teams.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in record-keeping and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project) is a plus.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a remote team environment.
• Familiarity with project management methodologies is advantageous.
• A National Diploma in Administration or a related field is preferred.
• Proactive attitude and strong problem-solving capabilities.

Benefits

• Competitive contractor rate.
• Flexible remote work arrangement.
• Opportunity to work on exciting and impactful projects in Tembisa.
• Gain valuable project experience in a supportive environment.
• Potential for contract extension based on performance.