Administrative Officer - Project Support

Placements24; Soweto; Hybrid; ZAR 165,000 - 248,000; Part time

Benefits offered by this job

Hybrid work

Contract extension potential

Competitive contractor rate

Experience in project administration

Job summary

Placements24 in Soweto, Gauteng is hiring an Administrative Officer to provide dedicated project support across operations. This hybrid role combines on-site collaboration with remote flexibility and requires strong organizational skills and effective communication.

You will manage project documentation, schedule meetings, coordinate calendars, assist with procurement, and support project teams with reporting and data analysis.

Qualifications

• Relevant qualification in Administration, Business Management, or related field.
• Proven admin experience with project support preferred.
• Strong understanding of project management principles and methodologies.
• Excellent organizational skills and meticulous attention to detail.
• Proficient in MS Office and project management tools (Asana, Trello).
• Clear English communication and ability to multitask and meet deadlines.

Responsibilities

• Manage project documentation, contracts, reports, and meeting minutes.
• Coordinate meetings, site visits, and team calendars.
• Facilitate communication among project teams, stakeholders, and external parties.
• Track progress and update stakeholders on status.
• Assist with procurement of project resources and supplies.
• Maintain organized digital and physical project files.
• Support managers with administrative tasks, data analysis, and reporting.
• Ensure timely completion of admin tasks related to milestones.
• Handle project-related correspondence and inquiries.
• Contribute to improving project administration processes.

Skills

Administration

Project support

Organizational skills

Communication

Deadline management

MS Office

Asana

Trello

Education

Administration or Business Management qualification

Tools

Microsoft Office Suite

Asana

Trello

Job description

About the Role

Our client is seeking a motivated Administrative Officer to provide dedicated project support within their operations in Soweto , Gauteng. This hybrid role offers a dynamic mix of on-site collaboration and remote flexibility, perfect for an organized individual adept at managing project-related administrative tasks. You will be instrumental in ensuring the smooth execution of projects by managing documentation, coordinating schedules, facilitating communication, and supporting project teams. The successful candidate will possess excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. Join our client's team in Soweto and play a vital role in the successful delivery of key projects.

Key Responsibilities

• Manage project documentation, including contracts, reports, and meeting minutes.
• Coordinate project meetings, schedule site visits, and manage team calendars.
• Facilitate communication between project teams, stakeholders, and external parties.
• Track project progress and update relevant stakeholders on status.
• Assist with the procurement of project resources and supplies.
• Maintain organized project files, both digital and physical, for easy access.
• Support project managers with administrative tasks, data analysis, and reporting.
• Ensure timely completion of administrative tasks related to project milestones.
• Manage project-related correspondence and inquiries.
• Contribute to the continuous improvement of project administration processes.

Requirements

• A relevant qualification in Administration, Business Management, or a related field.
• Proven experience in an administrative role, with specific experience in project support highly desirable.
• Strong understanding of project management principles and methodologies.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello) is a plus.
• Effective written and verbal communication skills in English.
• Ability to multitask, prioritize effectively, and manage deadlines.
• A collaborative mindset and strong interpersonal skills.
• Ability to work effectively in a hybrid work environment, with regular presence in Soweto .
• A proactive attitude and a willingness to take initiative.

Benefits

• Competitive contractor rate commensurate with experience and skills.
• Hybrid work arrangement offering flexibility and work-life balance.
• Opportunity to gain significant experience in project administration.
• Work within a collaborative and supportive project team environment.
• Exposure to diverse projects and organizational operations in Soweto .
• Potential for contract extension based on performance and project needs.