Administrative Assistant - Project Support

Placements24; Paarl; Hybrid; ZAR 138,000 - 248,000; Full time

Benefits offered by this job

Remote work

Flexible hours

Contract role

Job summary

Placements24 is seeking an experienced Administrative Assistant for a remote contract role to provide crucial project support. You will assist project managers with scheduling, documentation, and communications in a virtual environment.

The ideal candidate is highly organized, proactive, and proficient with Microsoft Office and project management tools. This role offers remote work with potential ties to Paarl, Western Cape, and requires independent work from a home office.

Qualifications

• Experience as Administrative Assistant with project support/coordination.
• Proficiency in Microsoft Office and project management software.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication for remote work.
• Ability to work independently in a remote setting.

Responsibilities

• Provide administrative support to project managers, including scheduling meetings and managing project calendars.
• Prepare, organize, and maintain project documentation, including reports, presentations, and meeting minutes.
• Coordinate project-related communications, ensuring timely dissemination of information to stakeholders.
• Assist with tracking project progress, identifying potential risks, and flagging issues to project managers.
• Manage project-related databases and filing systems, ensuring accuracy and accessibility.
• Coordinate travel arrangements and logistics for project teams when necessary.
• Process project-related expenses and invoices.
• Conduct research and gather information to support project planning and execution.
• Ensure all project administrative tasks are completed accurately and within deadlines.
• Contribute to the continuous improvement of project administrative processes.

Skills

Project coordination

Time management

Communication

Remote communication

Education

Bachelor's degree in administration or project management

Tools

Microsoft Office

Asana

Trello

MS Project

Zoom

Teams

Job description

About the Role

Our client, a leading consultancy firm with a focus on innovative solutions, is seeking a skilled Administrative Assistant to provide crucial project support on a contract basis. This role, based remotely, will involve assisting project managers with a variety of administrative tasks essential for the successful execution of client projects. The ideal candidate is highly organized, proactive, and possesses excellent communication and technical skills to thrive in a virtual environment. You will be instrumental in ensuring project timelines are met, documentation is managed efficiently, and communication channels remain open and effective. This is an excellent opportunity for an experienced administrator to contribute to impactful projects from their home office.

Key Responsibilities

• Provide administrative support to project managers, including scheduling meetings and managing project calendars.
• Prepare, organize, and maintain project documentation, including reports, presentations, and meeting minutes.
• Coordinate project-related communications, ensuring timely dissemination of information to stakeholders.
• Assist with tracking project progress, identifying potential risks, and flagging issues to project managers.
• Manage project-related databases and filing systems, ensuring accuracy and accessibility.
• Coordinate travel arrangements and logistics for project teams when necessary.
• Process project-related expenses and invoices.
• Conduct research and gather information to support project planning and execution.
• Ensure all project administrative tasks are completed accurately and within deadlines.
• Contribute to the continuous improvement of project administrative processes.

Requirements

• Previous experience as an Administrative Assistant, with a focus on project support or coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Strong understanding of project lifecycle administrative requirements.
• Excellent organizational skills and meticulous attention to detail.
• Effective written and verbal communication skills, suitable for remote interaction.
• Ability to multitask, prioritize effectively, and manage time efficiently.
• Proactive problem-solving skills and a results-oriented mindset.
• Ability to work independently with minimal supervision in a remote setting.
• Experience with virtual collaboration tools (e.g., Zoom, Teams).
• Relevant certification or degree in administration or project management is an advantage.

Benefits

• This contract role offers a competitive hourly rate and the flexibility of remote work, allowing for excellent work-life balance. Our client provides a dynamic and collaborative environment where your contributions will be valued.
• You will gain valuable experience working on diverse projects and collaborating with a professional team.
• This is an ideal opportunity for an experienced administrative professional seeking a challenging contract role, supporting projects potentially linked to Paarl, Western Cape.