Junior Procurement Administrator

Placements24; Gqeberha; Hybrid; ZAR 78,000 - 123,000; Full time

Benefits offered by this job

Provident fund

On-the-job training

Remote work

Job summary

Placements24 in Port Elizabeth, Eastern Cape, is seeking a diligent Junior Procurement Administrator to support the purchasing team remotely. This entry-level role is ideal for someone starting a career in procurement and supply chain management, with a focus on accuracy and proactive communication.

You will handle requisitions, maintain procurement records, gather supplier quotations, and assist with supplier onboarding in a home-based, remote setup.

Qualifications

• Matric certificate required for the role.
• 0-2 years of administrative experience, preferably in procurement.
• Excellent organizational and time management skills.
• Proficiency in Word and Excel and MS Office.
• Strong written and verbal communication abilities.
• Ability to work independently in a remote setup.

Responsibilities

• Assist in processing purchase requisitions and purchase orders.
• Maintain procurement records and databases.
• Support gathering quotations from suppliers.
• Organize and file procurement documents (digital and physical).
• Coordinate with suppliers on confirmations, delivery schedules, and invoicing.
• Track status of procurement activities and inform stakeholders.
• Assist with supplier onboarding and documentation.
• Resolve basic PO and delivery discrepancies.
• Generate basic procurement reports as needed.
• Communicate with internal departments and external suppliers.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Education

Matric certificate

Tertiary qualification advantageous

Tools

Microsoft Office

Word

Excel

Job description

About the Role

Our client, a dynamic and growing enterprise in Port Elizabeth, Eastern Cape, is seeking an organized and diligent Junior Procurement Administrator to support their purchasing department. This is an entry-level role perfect for an individual looking to build a career in procurement and supply chain management. You will assist with various administrative tasks related to procurement processes, ensuring smooth operations and efficient record-keeping. The role requires a keen eye for detail and a proactive attitude. This position operates remotely, offering the flexibility to work from home.

Key Responsibilities

• Assist in the processing of purchase requisitions and purchase orders.
• Maintain accurate and up-to-date procurement records and databases.
• Support the procurement team in gathering quotations from various suppliers.
• Help in organizing and filing procurement documents, both digital and physical.
• Coordinate with suppliers regarding order confirmations, delivery schedules, and invoice processing.
• Assist in tracking the status of ongoing procurement activities and update relevant stakeholders.
• Provide administrative support for supplier onboarding and documentation.
• Help resolve basic discrepancies or issues related to purchase orders and deliveries.
• Generate basic procurement reports as required by the team.
• Communicate effectively with internal departments and external suppliers.

Requirements

• A Matric certificate is essential; a tertiary qualification or ongoing studies in Business Administration, Supply Chain, or a related field is advantageous.
• 0-2 years of experience in an administrative role, preferably within procurement or a related function.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong attention to detail and accuracy in data entry and record keeping.
• Good written and verbal communication skills.
• Ability to work independently and as part of a remote team.
• A proactive and eager-to-learn attitude.
• Comfortable with remote work technology and communication platforms.
• Familiarity with basic purchasing concepts is a plus.

Benefits

This role offers a competitive entry-level salary, along with benefits such as a provident fund and opportunities for on-the-job training and skill development. As a remote position, it provides excellent flexibility and work-life balance. Our client is invested in the growth of their employees, offering clear pathways for career progression within the procurement department. This is a fantastic opportunity to gain valuable experience in a supportive environment.