Proactive Office & Operations Administrator

Boardroom Appointments; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments is seeking a highly organised Office Administrator to support daily operations and ensure the smooth running of the office environment in a fast-paced wholesale and distribution setting.

You will handle vehicle administration, HR admin, facilities coordination, expense claims, reporting, and front-office duties, while maintaining accurate records and providing reliable administrative support across multiple teams.

Qualifications

• Matric / Grade 12 is required.
• 2+ years in administrative/office support role.
• Strong organisational and time management skills.
• Proficiency with office systems, reporting and record-keeping.

Responsibilities

• Manage vehicle administration including fuel usage, records, and compliance.
• Maintain accurate employee records, attendance and leave registers; track assets.
• Coordinate building maintenance, repairs and service providers.
• Manage expense claims, invoices and cost-control processes.
• Support HR administration including training records and submissions.
• Oversee office facilities, meeting room bookings and admin storerooms.
• Monitor staff wellbeing and general office environment.
• Prepare reports including biometric and operational data.
• Handle basic reception and front-office duties.
• Support sales administration, reporting and event coordination.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

MS Office proficiency

Education

Matric / Grade 12

Tools

MS Office Suite

Record-keeping software

Job description

Boardroom Appointments is seeking a highly organised Office Administrator to support daily operations and ensure the smooth running of the office environment in a fast-paced wholesale and distribution setting.

You will handle vehicle administration, HR admin, facilities coordination, expense claims, reporting, and front-office duties, while maintaining accurate records and providing reliable administrative support across multiple teams.