Proactive Executive Operations Assistant

InvisionHR; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

InvisionHR is seeking a proactive Operations Assistant to support the Operations Executive with administrative, coordination and follow-through tasks from our Cape Town office. The role acts as a central coordination point between the OE and the business, ensuring alignment, timely execution and that nothing is missed.

The ideal candidate will be organised, proactive and capable of handling responsibilities across departments, reporting to the OE and working in-office Monday to Friday.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant or similar roles.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Strong administrative, organisational and task management skills.
• Excellent written and verbal communication in English and Afrikaans.
• Ability to work full-time from the office.

Responsibilities

• Manage OE's calendars, appointments, emails and correspondence.
• Prepare reports, meeting notes and internal communications.
• Maintain records and administrative systems.
• Coordinate communication with employees, suppliers and stakeholders.
• Assist with project coordination and SOP development.
• Monitor deadlines and ensure tasks are followed through.

Tools

Microsoft Office 365

Job description

InvisionHR is seeking a proactive Operations Assistant to support the Operations Executive with administrative, coordination and follow-through tasks from our Cape Town office. The role acts as a central coordination point between the OE and the business, ensuring alignment, timely execution and that nothing is missed.

The ideal candidate will be organised, proactive and capable of handling responsibilities across departments, reporting to the OE and working in-office Monday to Friday.