Office Administrator

Boardroom Appointments; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments is seeking a highly organised Office Administrator to support daily operations and ensure the smooth running of the office environment in a fast-paced wholesale and distribution setting.

You will handle vehicle administration, HR admin, facilities coordination, expense claims, reporting, and front-office duties, while maintaining accurate records and providing reliable administrative support across multiple teams.

Qualifications

• Matric / Grade 12 is required.
• 2+ years in administrative/office support role.
• Strong organisational and time management skills.
• Proficiency with office systems, reporting and record-keeping.

Responsibilities

• Manage vehicle administration including fuel usage, records, and compliance.
• Maintain accurate employee records, attendance and leave registers; track assets.
• Coordinate building maintenance, repairs and service providers.
• Manage expense claims, invoices and cost-control processes.
• Support HR administration including training records and submissions.
• Oversee office facilities, meeting room bookings and admin storerooms.
• Monitor staff wellbeing and general office environment.
• Prepare reports including biometric and operational data.
• Handle basic reception and front-office duties.
• Support sales administration, reporting and event coordination.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

MS Office proficiency

Education

Matric / Grade 12

Tools

MS Office Suite

Record-keeping software

Job description

A well-established and growing business within the wholesale and distribution sector is seeking a highly organised and proactive Office Administrator to support daily operations and ensure the smooth running of the office environment.

This is an excellent opportunity for a detail-oriented individual who thrives in a fast-paced setting and enjoys working across multiple administrative and operational functions.

THE ROLE

You will play a key role in supporting office operations, administration, and internal coordination, ensuring efficiency across multiple business functions.

Key responsibilities include:

• Managing vehicle administration, including fuel usage, records, and compliance
• Maintaining accurate employee records, attendance, and leave registers
  Handling asset tracking and verification processes
• Coordinating building maintenance, repairs, and service providers
• Managing expense claims, invoices, and cost control processes
• Supporting HR administration, including training records and submissions
• Overseeing office facilities, meeting room bookings, and admin storerooms
• Monitoring staff wellbeing and general office environment
• Preparing reports, including biometrics and operational data
• Handling basic reception and front-office duties
• Supporting sales administration, reporting, and event coordination

WHAT WE ARE LOOKING FOR

We are seeking a reliable and detail-focused administrator who can manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key requirements:

• Matric / Grade 12
• Minimum 2 years' experience in an administrative or office support role
• Strong organisational and time management skills
• Experience with office systems, reporting, and record-keeping
• Ability to manage multiple tasks and meet deadlines
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and general administrative tools

WHO YOU ARE

• Highly organised with strong attention to detail
• Proactive and able to take initiative
• A team player with a positive and professional attitude
• Adaptable and comfortable in a fast-paced environment
• Reliable, accountable, and solutions-driven

WHY THIS ROLE

• Opportunity to join a stable and growing business
• Exposure to multiple areas of the business and operations
• Supportive team environment with strong collaboration
• Opportunity to build and expand your administrative skill set