Operations & Orders Coordinator

Time Personnel; Wes-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Time Personnel is seeking an enthusiastic Office Administrator to support daily operations across purchasing, invoicing, HR records and general administration. You will handle calls, schedule deliveries, and maintain filing systems while supporting site teams and management.

Ideal candidates will have Matric, strong communication and IT skills, and the ability to multitask in a busy environment with attention to detail and deadlines.

Qualifications

• Matric, post matric qualifications advantageous.
• Experience with purchase orders, invoicing, credit notes.
• Strong communication and interpersonal skills.
• Computer literate.
• Ability to multitask and support day-to-day administration.

Responsibilities

• Handle incoming calls professionally.
• Schedule site deliveries and manage calendars.
• Maintain and organize digital and physical filing.
• Create and edit documents such as letters, reports, and presentations; assist with pricing for tenders.
• Update and maintain databases.
• Monitor inventory, order supplies and ensure stock levels.
• Assist with planning and execution of office events, meetings, and training sessions.
• Assist with expense tracking and invoice processing.
• Communicate effectively with Head Office and meet deadlines.
• Assist with HR administration and maintain personnel records.
• Manage vehicle service records and bookings.
• Contribute to development and enforcement of office policies.
• Obtain quotations from suppliers, secure approvals, and process orders for construction materials.
• Follow up with suppliers on order confirmations, stock availability and delivery dates.
• Monitor outstanding orders and report delays to management and site personnel.
• Ensure all orders are properly documented with supporting paperwork.
• Maintain the materials-to-site delivery schedule.
• Coordinate deliveries with suppliers, transporters and site personnel to ensure on-time delivery.
• Assist with urgent material requirements and schedule changes.
• Communicate delivery arrangements and potential delays to relevant parties.
• Assist daily requests from management and escalate urgent matters as needed.
• Communicate with suppliers to ensure site requirements are met efficiently.

Skills

Communication

Interpersonal skills

Computer literacy

Multitasking

Administration

Education

Matric or equivalent

Job description

Time Personnel is seeking an enthusiastic Office Administrator to support daily operations across purchasing, invoicing, HR records and general administration. You will handle calls, schedule deliveries, and maintain filing systems while supporting site teams and management.

Ideal candidates will have Matric, strong communication and IT skills, and the ability to multitask in a busy environment with attention to detail and deadlines.