Front Line Receptionist & Office Administrator

Pollock & Associates; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Pollock & Associates in Cape Town is seeking an experienced Office Administrator to run the day-to-day operations of a busy office of 400+ staff, covering reception, facilities, stock, and events. You will set the tone for everyone who walks in.

Fluent English, 5–10 years' experience in office administration, and a valid driver’s license are essential. You spot the problem and fix it before anyone asks, and you are bubbly and outgoing with a polished, mature presence.

Qualifications

• 5–10 years office administration experience.
• Fluent English
• Supplier management experience
• A valid driver’s licence
• You spot the problem and fix it before anyone asks
• Bubbly and outgoing, with a polished, mature presence.

Responsibilities

• Reception, visitors and deliveries.
• Facilities, maintenance and meeting rooms.
• Stock, purchasing and supplier invoices.
• Onboarding, office events and support staff.

Skills

Office admin

Reception

Supplier management

Fluent English

Driver's license

Problem solving

Outgoing presence

Tools

Outlook

Word

Excel

Teams

Job description

Love being the person who keeps the whole office running? Here, the front door and everything behind it is yours.

Reporting to Senior Management, you will run the day-to-day operation of a busy office of 400+ people, from reception and facilities to suppliers and events. You set the tone for everyone who walks in.

What you will own

• Reception, visitors and deliveries
• Facilities, maintenance and meeting rooms
• Stock, purchasing and supplier invoices
• Onboarding, office events and support staff

What you bring

• 5 to 10 years’ office administration experience
• Fluent English
• Supplier management experience
• A valid driver’s licence
• You spot the problem and fix it before anyone asks
• You are bubbly and outgoing, with a polished, mature presence

Your technical toolkit

• Microsoft Outlook, Word, Excel and Teams
• Invoice processing and reconciliations
• Stock control and purchasing