Personal Assistant to Director

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 340,000; Full time

Job summary

Placements24 in Stellenbosch, Western Cape, is seeking a meticulous Personal Assistant to support a Director. This hybrid role blends in-office collaboration with remote work flexibility, focusing on calendar management, travel planning, and handling correspondence.

The successful candidate will demonstrate exceptional organizational skills, discretion, and proactive problem-solving, with experience supporting senior management and coordinating complex itineraries.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and time-management skills.
• Discretion and professional demeanor in handling confidential information.
• Ability to multitask and work independently with minimal supervision.

Responsibilities

• Manage and maintain the Director's calendar, meetings, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate domestic and international travel with detailed itineraries.
• Screen and prioritize communications and handle confidential information.
• Organize meeting logistics, filings, expenses and office supplies.

Skills

Calendar management

Travel planning

Administrative support

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a meticulous and proactive Personal Assistant to provide comprehensive support to a Director within their organization. This dynamic role is situated in the picturesque town of Stellenbosch, Western Cape , offering a stimulating and engaging work environment. The Personal Assistant will be responsible for managing the Director's schedule, coordinating travel, handling correspondence, and performing a variety of administrative duties to ensure the Director's time is optimized. The ideal candidate will possess exceptional organizational skills, a high degree of professionalism, and the ability to anticipate needs and act with discretion. This hybrid position allows for a balance of in-office collaboration and remote work flexibility, making it an attractive opportunity for experienced administrative professionals.

Key Responsibilities

• Manage and maintain the Director's calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Coordinate domestic and international travel, including booking flights, accommodations, and creating detailed itineraries.
• Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate parties.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage meeting logistics, including venue booking, catering, and distributing materials.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, such as processing expenses and managing office supplies.
• Anticipate the Director's needs and proactively offer solutions and support.
• Assist with special projects and ad-hoc tasks as assigned by the Director.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software.
• Strong written and verbal communication skills, with excellent attention to detail.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Discretion and a highly professional demeanor are essential.
• Experience in managing travel arrangements and calendars for senior management.
• Adaptability and resilience in a fast-paced environment.
• A relevant tertiary qualification is advantageous but not mandatory for candidates with extensive experience.
• Proactive approach to problem-solving and task completion.

Benefits

Our client offers a competitive salary, comprehensive benefits, and opportunities for professional growth within a supportive and dynamic workplace in Stellenbosch, Western Cape . The hybrid work model provides flexibility, promoting a healthy work-life balance. Employees benefit from (mention specific fictional benefits like medical aid, pension fund, performance bonuses, etc.). Join a team that values dedication, efficiency, and professional development.