Personal Assistant/Office Administrator

Work Africa; East London; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Work Africa in East London is seeking a mature, highly organised Personal Assistant to support the Director and Office Manager. You will manage calendars, travel bookings, correspondence, and maintain filing systems.

The role requires 3–5 years in PA/EA, MS Office proficiency, excellent typing, strong communication, and the ability to handle confidential information with discretion. A valid Code 08 driver’s licence and own reliable vehicle are essential, with long-term commitment and stability

Qualifications

• Grade 12 / Matric (essential).
• 3–5 years' experience as Personal Assistant/Executive Assistant.
• Strong knowledge of booking flights, accommodation, and car rentals (national & international).
• Valid Code 08 driver’s licence.
• Own reliable vehicle (essential).
• Highly proficient in Microsoft Office (Word, Excel & Outlook).
• Excellent typing and document formatting skills in Microsoft Word.
• Strong verbal and written communication skills.
• Exceptional organisational and time management abilities.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide full administrative/personal assistance to the Office Manager & Director.
• Manage calendars, appointments, meetings, and diaries.
• Arrange and coordinate local and international travel bookings, accommodation, and itineraries.
• Prepare professional correspondence, reports, presentations, and spreadsheets.
• Maintain accurate filing systems and office documentation.
• Manage emails, incoming calls, and general office communication.
• Coordinate meetings, take minutes where required, and follow up on action items.
• Order office supplies and assist with general office management duties.
• Handle confidential information with discretion and professionalism.
• Perform ad hoc administrative tasks as required.

Skills

Organisational skills

Time management

Discretion

Verbal and written communication

Education

Matric/Grade 12

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

PERSONAL ASSISTANT TO DIRECTOR & OFFICE MANAGER – EAST LONDON

This position is ideally suited to a maturer highly organised, dependable and proactive individual who thrives in a fast-paced and demanding environment. The successful candidate must be able to multitask, manage their own workload, work well under pressure and ensure the office operates efficiently and professionally at all times. Exceptional attention to detail, strong organisational skills and the ability to take ownership are essential.

JOB STABILITY IS CRUCIAL

– we are looking for someone seeking a long-term career opportunity who is committed, reliable and values stability in their employment.

If this sounds like you, we would love to hear from you!

Minimum Requirements

• Grade 12 / Matric (essential)

• Minimum 3–5 years' experience in a Personal Assistant/Executive Assistant

• Strong knowledge of booking flights, Accommodation, and Car rentals (National & International)

• Valid Code 08 driver's licence

• Own reliable vehicle (essential)

• Highly proficient in Microsoft Office (Word, Excel & Outlook)

• Excellent typing and document formatting skills in Microsoft Word

• Strong verbal and written communication skills

• Exceptional organisational and time management abilities

• Ability to work independently and maintain confidentiality

Key Responsibilities

• Provide full administrative/personal assistance to the Office Manager & Director

• Manage calendars, appointments, meetings, and diaries

• Arrange and coordinate local and international travel bookings,

accommodation, and itineraries

• Prepare professional correspondence, reports, presentations, and spreadsheets

• Maintain accurate filing systems and office documentation

• Manage emails, incoming calls, and general office communication

• Coordinate meetings, take minutes where required, and follow up on action items

• Order office supplies and assist with general office management duties

• Handle confidential information with discretion and professionalism

• Perform ad hoc administrative tasks as required

Salary: Market related based on experience

Undertakings – Criminal and Credit Check