Personal Assistant

Profile Personnel; East London; On-site; ZAR 180,000 - 220,000; Full time

Job summary

A reputable manufacturing company in East London is in need of a Personal Assistant to support senior management. Responsibilities include managing the owner's schedule, coordinating travel arrangements, providing sales administrative support, and serving as a communication liaison. The ideal candidate must have excellent organizational and communication skills, be proficient in MS Office, and handle confidential information with discretion. An adaptable and trustworthy individual will thrive in this role, ensuring efficiency in both professional and personal tasks.

Qualifications

• Proven experience as a Personal Assistant or similar role, ideally supporting senior management.
• Strong ability to adapt in a fast-paced environment.
• Experience in sales administration or related field is a plus.

Responsibilities

• Manage Owner's Schedule: Organize and maintain the owner's diary.
• Travel Coordination: Arrange domestic and international travel.
• Sales Administrative Support: Assist with preparing sales reports and maintaining customer databases.
• Communication Liaison: Serve as the primary point of contact for communications.
• Documentation and Reporting: Prepare and edit correspondence and reports.
• Event Coordination: Organize events and meetings.
• Personal Assistance: Handle personal errands and tasks as assigned.
• Documentation and Reporting: prepare correspondences, presentations, and reports.
• Event Coordination: support organizing events and conferences as required.
• Personal Assistance: handle personal errands confidentially.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Interpersonal skills

Time-management skills

Discretion

Sales admin

Flexibility hours

Tools

MS Office

Job description

Personal Assistant required for a reputable manufacturing company based in East London, Eastern Cape

Requirements

• Proven experience as a Personal Assistant or similar role, ideally supporting senior management.
• Excellent organizational and time‑management skills with the ability to prioritize tasks.
• Strong communication and interpersonal abilities, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook) and other relevant software.
• Discretion and trustworthiness when handling confidential information.
• Ability to adapt and thrive in a fast‑paced environment.
• Experience in sales administration or related field is a plus.
• Flexibility to occasionally work outside regular business hours based on business needs

Responsibilities

• Manage Owner's Schedule: Efficiently organize and maintain the owner's diary, ensuring all appointments, meetings, and commitments are scheduled appropriately.
• Travel Coordination: Arrange domestic and international travel for the owner, including flights, accommodations, and transportation. Ensure travel plans align with business needs and preferences.
• Sales Administrative Support: Assist with sales administration tasks, such as preparing sales reports, maintaining customer databases, and coordinating follow‑up activities.
• Communication Liaison: Serve as a primary point of contact for internal and external communications on behalf of the owner. Screen and prioritize phone calls, emails, and correspondence.
• Documentation and Reporting: Prepare and edit correspondence, presentations, and reports as needed. Maintain accurate records and files.
• Event Coordination: Support in organizing events, meetings, and conferences as required by the owner.
• Personal Assistance: Handle personal errands and tasks as assigned by the owner, ensuring efficiency and confidentiality