Executive Personal Assistant

Profile Personnel; East London; On-site; ZAR 420,000 - 540,000; Full time

Job summary

Profile Personnel in East London is seeking an Executive Personal Assistant to provide comprehensive administrative support to senior management. You will manage diaries, travel arrangements, reports, meeting agendas, and minutes, while coordinating internal and external meetings and handling confidential information.

Minimum requirements include Matric (Business Administration qualification advantageous), 3–5 years’ experience as an Executive PA or similar, excellent organisation, strong

Qualifications

• Matric required; tertiary qualification in Business Administration advantageous.
• 3–5 years' experience as an Executive PA or in a similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication and high discretion.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide full executive and administrative support to senior management
• Manage diaries, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting agendas
• Take accurate meeting minutes and follow up on action items
• Screen calls, emails, and correspondence, ensuring timely responses
• Coordinate internal and external meetings and events
• Maintain confidential records and sensitive information
• Assist with special projects and general office administration
• Liaise with internal departments and external stakeholders on behalf of executives

Skills

Organisation

Time management

Communication

Discretion

Confidentiality

Education

Matric

Business Administration qualification advantageous

Tools

Microsoft Office

Job description

Executive Personal Assistant

A well-established retail company based in East London is seeking a highly organised and proactive Executive Personal Assistant to provide comprehensive administrative and executive support to senior management. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities (but not limited to)

• Provide full executive and administrative support to senior management
• Manage diaries, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting agendas
• Take accurate meeting minutes and follow up on action items
• Screen calls, emails, and correspondence, ensuring timely responses
• Coordinate internal and external meetings and events
• Maintain confidential records and sensitive information
• Assist with special projects and general office administration
• Liaise with internal departments and external stakeholders on behalf of executives

Minimum Requirements

• Matric (tertiary qualification in Business Administration or related field advantageous)
• Minimum 3–5 years’ experience as an Executive Personal Assistant or in a similar role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work under pressure and manage multiple priorities
• Strong attention to detail and problem-solving ability
• Valid driver’s licence advantageous