Executive Personal Assistant

Profile Personnel; Oos-Kaap; On-site; ZAR 350,000 - 470,000; Full time

Job summary

Profile Personnel, a well-established retail company based in East London, seeks an organized Executive Personal Assistant to provide comprehensive administrative and executive support to senior management. The role demands discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include diary management, travel arrangements, report and presentation preparation, meeting minutes, and liaison with stakeholders.

Qualifications

• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion and confidentiality.

Responsibilities

• Provide full executive and administrative support to senior management
• Manage diaries, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting agendas
• Take accurate meeting minutes and follow up on action items
• Screen calls, emails, and correspondence, ensuring timely responses
• Coordinate internal and external meetings and events
• Maintain confidential records and sensitive information
• Assist with special projects and general office administration
• Liaise with internal departments and external stakeholders on behalf of executives

Skills

Organisational skills

Time management

Communication skills

Discretion & confidentiality

MS Office

Education

Matric

Business Admin degree

Tools

Microsoft Office

Job description

Executive Personal Assistant

A well-established retail company based in East London is seeking a highly organised and proactive Executive Personal Assistant to provide comprehensive administrative and executive support to senior management. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities (but not limited to)

• Provide full executive and administrative support to senior management
• Manage diaries, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting agendas
• Take accurate meeting minutes and follow up on action items
• Screen calls, emails, and correspondence, ensuring timely responses
• Coordinate internal and external meetings and events
• Maintain confidential records and sensitive information
• Assist with special projects and general office administration
• Liaise with internal departments and external stakeholders on behalf of executives

Minimum Requirements

• Matric (tertiary qualification in Business Administration or related field advantageous)
• Minimum 3–5 years’ experience as an Executive Personal Assistant or in a similar role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work under pressure and manage multiple priorities
• Strong attention to detail and problem-solving ability
• Valid driver’s licence advantageous