Personal Assistant

JVR Software; George; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JVR Software in George, Western Cape, seeks an experienced Office Administrator to diary management, schedule appointments and meetings, take minutes, and coordinate boardroom bookings and travel arrangements (national and international).

Requirements: 3–5 years in a similar role, Matric/Grade 12, fluency in English and Afrikaans, a valid driver’s license, and proficiency with Microsoft Office (Excel, Word, Outlook). Post-secondary education is advantageous.

Qualifications

• Minimum 3-5 years of practical experience in a similar role.
• Matric/Grade 12

Responsibilities

• Daily diary management.
• Scheduling appointments, meetings and taking minutes.
• Manage boardroom bookings and necessary setup.
• Implementing and maintaining procedures and administrative systems.
• Managing databases and maintaining organised/systematic filing systems.
• Typing, compiling and preparing reports.
• Booking of flights, accommodation and other travel arrangements. (national and international)
• Address queries and provide necessary information.
• Undertake general administrative tasks to ensure the smooth operation of the office.
• Town trips when necessary.
• Office housekeeping and cleanliness.

Skills

Organizational skills

Attention to detail

Multitasking

Fluent in English

Fluent in Afrikaans

Education

Matric/Grade 12

Post-secondary education advantageous

Tools

Microsoft Office

Excel

Outlook

Word

Job description

• Scheduling appointments, meetings and taking minutes.
• Manage boardroom bookings and necessary setup.
• Implementing and maintaining procedures and administrative systems.
• Managing databases and maintaining organised/systematic filing systems.
• Typing, compiling and preparing reports.
• Booking of flights, accommodation and other travel arrangements. (national and international)
• Address queries and provide necessary information.
• Undertake general administrative tasks to ensure the smooth operation of the office.
• Town trips when necessary.
• Office housekeeping and cleanliness.

Requirements

• Minimum 3-5 years of practical experience in a similar role.
• Matric / Grade 12
• Must be fluent in English & Afrikaans
• Post-secondary education advantageous.
• Valid driver’s License
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Showcase exceptional organizational skills and attention to detail in handling administrative tasks.
• Ability to manage multiple responsibilities efficiently.

Duties

• Daily diary management.
• Scheduling appointments, meetings and taking minutes.
• Manage boardroom bookings and necessary setup.
• Implementing and maintaining procedures and administrative systems.
• Managing databases and maintaining organised/systematic filing systems.
• Typing, compiling and preparing reports.
• Booking of flights, accommodation and other travel arrangements. (national and international)
• Address queries and provide necessary information.
• Undertake general administrative tasks to ensure the smooth operation of the office.
• Town trips when necessary.
• Office housekeeping and cleanliness.

Requirements

• Minimum 3-5 years of practical experience in a similar role.
• Matric / Grade 12
• Must be fluent in English & Afrikaans
• Post-secondary education advantageous.
• Valid driver’s License
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Showcase exceptional organizational skills and attention to detail in handling administrative tasks.
• Ability to manage multiple responsibilities efficiently.