Personal Assistant / Contact Centre Administrator

The Talent Room; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

The Talent Room is seeking a capable Administrative Assistant to provide professional PA support to the Contact Centre Manager and leadership team in Pretoria East. You will manage diaries, meetings, calendars and meeting logistics, and coordinate internal and external stakeholders.

You will also prepare Excel reports, PowerPoint presentations and operational statistics, maintain contact lists and ensure timely distribution of weekly and monthly reports.

Qualifications

• Matric / Grade 12.
• 2–3 years’ administration experience, preferably supporting management or a leadership team.
• Strong Microsoft Excel and PowerPoint skills.
• Proficient in MS Office, Outlook, Teams and Zoom.
• Experience with reports, presentations, data capturing and administrative coordination.
• Strong written and verbal communication skills.
• Valid driver’s licence.
• Own transport advantageous.
• Reside in or be able to reliably commute to Silver Lakes / Pretoria East.

Responsibilities

• Provide professional administrative and PA support to the Contact Centre Manager and leadership team.
• Manage diaries, meetings, appointments, calendars and meeting logistics.
• Maintain accurate contact lists, databases, records and communication groups.
• Compile, update and distribute monthly, weekly and daily reports, dashboards and presentations.
• Monitor reporting deadlines and follow up with Team Leaders and relevant departments.
• Prepare Excel reports, PowerPoint presentations and operational statistics.
• Assist with social media performance reporting and sales performance updates.
• Coordinate branch openings, marketing initiatives, stationery and other operational projects.
• Liaise with Marketing, Finance, HR, branches and other internal/external stakeholders.

Skills

Excel

PowerPoint

MS Office

Outlook

Teams

Zoom

Reports

Presentations

Data capture

Communication

Education

Matric / Grade 12

Tools

Excel

PowerPoint

MS Office

Outlook

Teams

Zoom

Job description

• Provide professional administrative and PA support to the Contact Centre Manager and leadership team.
• Manage diaries, meetings, appointments, calendars and meeting logistics.
• Maintain accurate contact lists, databases, records and communication groups.
• Compile, update and distribute monthly, weekly and daily reports, dashboards and presentations.
• Monitor reporting deadlines and follow up with Team Leaders and relevant departments.
• Prepare Excel reports, PowerPoint presentations and operational statistics.
• Assist with social media performance reporting and sales performance updates.
• Coordinate branch openings, marketing initiatives, stationery and other operational projects.
• Liaise with Marketing, Finance, HR, branches and other internal/external stakeholders.

Requirements

• Matric / Grade 12.
• 2–3 years’ administration experience, preferably supporting management or a leadership team.
• Strong Microsoft Excel and PowerPoint skills.
• Proficient in MS Office, Outlook, Teams and Zoom.
• Experience with reports, presentations, data capturing and administrative coordination.
• Strong written and verbal communication skills.
• Valid driver’s licence.
• Own transport advantageous.
• Reside in or be able to reliably commute to Silver Lakes / Pretoria East.

Personality & Competencies

• Creative, resourceful and able to think outside the box.
• Highly organised with excellent time-management skills.
• Proactive, accountable and able to work independently.
• Strong attention to detail and accuracy.
• Confident communicator with good interpersonal skills.
• Able to work under pressure and meet deadlines.

Description

• Provide professional administrative and PA support to the Contact Centre Manager and leadership team.
• Manage diaries, meetings, appointments, calendars and meeting logistics.
• Maintain accurate contact lists, databases, records and communication groups.
• Compile, update and distribute monthly, weekly and daily reports, dashboards and presentations.
• Monitor reporting deadlines and follow up with Team Leaders and relevant departments.
• Prepare Excel reports, PowerPoint presentations and operational statistics.
• Assist with social media performance reporting and sales performance updates.
• Coordinate branch openings, marketing initiatives, stationery and other operational projects.
• Liaise with Marketing, Finance, HR, branches and other internal/external stakeholders.

Requirements

• Matric / Grade 12.
• 2–3 years’ administration experience, preferably supporting management or a leadership team.
• Strong Microsoft Excel and PowerPoint skills.
• Proficient in MS Office, Outlook, Teams and Zoom.
• Experience with reports, presentations, data capturing and administrative coordination.
• Strong written and verbal communication skills.
• Valid driver’s licence.
• Own transport advantageous.
• Reside in or be able to reliably commute to Silver Lakes / Pretoria East.

Personality & Competencies

• Creative, resourceful and able to think outside the box.
• Highly organised with excellent time-management skills.
• Proactive, accountable and able to work independently.
• Strong attention to detail and accuracy.
• Confident communicator with good interpersonal skills.
• Able to work under pressure and meet deadlines.

Please note only candidates that meet the minimum requirements will be considered.