Junior Personal Assistant and Project Manager

Neo Brokers (Pty) Ltd; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Neo Brokers (Pty) Ltd in Century City, Cape Town, is seeking a proactive Personal and Executive Assistant to support directors with calendar management, travel arrangements and administrative tasks.

You will coordinate projects, onboarding payments providers, filings, and maintain records, while ensuring confidentiality and timely follow-ups. The role is office-based and requires strong organizational and communication skills, with proficiency in MS Office.

Qualifications

• Relevant qualification in business administration, project management or related field advantageous.
• 1–2 years’ experience in a financial services environment.
• Experience in administration, personal assistance, project coordination or similar role advantageous.
• Strong written and verbal communication and organisational skills.

Responsibilities

• Schedule meetings, manage calendars and send reminders.
• Prepare meeting minutes and follow up on actions.
• Arrange travel, flights, accommodation and transport.
• Assist directors with personal and business administration.

Skills

Organisational skills

Time-management

Communication skills

Education

Business administration / project management qualification

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Key Responsibilities

1. Personal and Executive Assistance

• Schedule meetings, manage calendars and send meeting reminders.
• Prepare meeting minutes and follow up on outstanding action items.
• Arrange flights, accommodation, travel itineraries, car rentals and transport.
• Assist directors with personal and business administration, including ad hoc requests, food and gift arrangements.

2. Project Coordination

• Assist with creating project plans, timelines and action lists.
• Track project progress, deadlines and outstanding tasks.
• Follow up with team members to ensure assigned tasks are completed.
• Assist with project-related activities to ensure deadlines are met.

3. Business Administration

• Assist with onboarding payment service providers and other third-party providers, including technology and platform providers.
• Assist with CIPC amendments and submissions, including director changes, address changes and beneficial ownership submissions.
• Assist with company banking administration, resolving banking queries and coordinating the opening and closure of company and trust accounts.
• Arrange bank cards and maintain accurate records.
• Coordinate company and personal merchandise orders.
• Assist with organising company events, networking events and expos.
• Assist with preparing and administering legal documents where required.

Minimum Requirements

• A relevant qualification in business administration, project management or a related field would be advantageous.
• 1–2 years’ experience in a financial services environment.
• Previous experience in administration, personal assistance, project coordination or a similar role would be advantageous.
• Good organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Strong attention to detail and the ability to manage multiple tasks.
• Willingness to learn, take direction and develop new skills.

Key Skills and Attributes

• Proactive, dependable and eager to learn.
• Strong organisational and follow-up skills.
• Professional and able to handle confidential information.
• Comfortable communicating with internal teams and external service providers.
• Able to prioritise tasks and meet deadlines.
• Takes accountability and demonstrates initiative.

Position based in Century City, Cape Town - In office position