Administrative Assistant

Affinity International; Johannesburg; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Affinity International is seeking an Administrative Assistant for an in-person role in Johannesburg. You will provide day-to-day administrative support across scheduling, communications, and document management, working with minimal supervision and aligning with South African business hours.

Key duties include maintaining calendars, handling emails and calls, preparing documents, organizing digital and physical filing, and supporting the team with ad hoc tasks while liaising with stakeholders to

Qualifications

• Matric (Grade 12) as a minimum; a National Diploma or relevant NQF Level 5 qualification in Office Administration or Business Management is advantageous
• Minimum 1–2 years of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace
• Strong written and spoken English communication skills
• Ability to work consistently during South African business hours

Responsibilities

• Manage and maintain calendars, schedule meetings, and coordinate appointments across multiple time zones
• Monitor and respond to emails, handle incoming calls, and manage general correspondence on behalf of the team
• Prepare, format, and proofread documents, reports, and meeting materials to a professional standard
• Organize and maintain filing systems, both digital and physical, ensuring records are accurate and accessible
• Support day-to-day administrative operations and assist team members with ad hoc tasks as needed
• Liaise with internal and external stakeholders in a professional and timely manner
• Track deadlines, follow up on outstanding items, and help ensure the team stays organized and on schedule

Skills

Microsoft Office Suite

Google Workspace

English communication

Calendar management

Independent work

Education

Matric or equivalent

National Diploma in Office Administration / Business Management

Tools

Zoom

Microsoft Teams

Google Meet

Job description

Administrative Assistant

OVERVIEW

We are recruiting on behalf of our client for an Administrative Assistant. This is an in-person role based in Johannesburg, requiring consistent availability during South African business hours. The successful candidate will provide reliable day-to-day administrative support across scheduling, communications, and document management. This is a detail-oriented role suited to someone who takes ownership of their responsibilities and works well with minimal supervision.

KEY RESPONSIBILITIES

• Manage and maintain calendars, schedule meetings, and coordinate appointments acrossmultiple time zones
• Monitor and respond to emails, handle incoming calls, and manage general correspondence onbehalf of the team
• Prepare, format, and proofread documents, reports, and meeting materials to a professionalstandard
• Organize and maintain filing systems, both digital and physical, ensuring records are accurateand accessible
• Support day-to-day administrative operations and assist team members with ad hoc tasks asneeded
• Liaise with internal and external stakeholders in a professional and timely manner
• Track deadlines, follow up on outstanding items, and help ensure the team stays organized andon schedule

REQUIREMENTS

• Matric (Grade 12) as a minimum; a National Diploma or relevant NQF Level 5 qualification in Office Administration or Business Management is advantageous
• Minimum 1–2 years of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace
• Strong written and spoken English communication skills
• Ability to work consistently during South African business hours

PREFERRED EXPERIENCE

• Experience supporting a remote or internationally based team
• Familiarity with scheduling and collaboration tools such as Zoom, Microsoft Teams, or GoogleMeet
• Exposure to calendar management across multiple time zones
• Experience handling confidential information with discretion

KEY COMPETENCIES

• Strong communication skills
• High attention to detail
• Strong organizational skills
• Ability to work independently
• Professionalism and reliability