Personal Assitant

Advtech; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Crawford International in Gauteng seeks a capable Personal Assistant to Principal with strong MS Office skills and exceptional English communication. The role covers diary management, minutes, parent communications, event coordination, and general office operations within a busy school environment.

Responsibilities span HR admin support, recruitment-related tasks, data integrity, and performance process assistance, requiring Materic-level education and professional demeanor to ensure smooth

Qualifications

• Matric is the minimum educational requirement.
• Proficient in MS Office and strong English communication is essential.
• Experience in a busy environment with administrative duties is expected.

Responsibilities

• PA to Principal: manage the principal's diary and meetings; take minutes of confidential meetings; coordinate communication with parents.
• Coordinate school functions from start to finish, manage catering and budgeting for events.
• General office management: reception, stationery, stock take, refreshments.
• HR administration support: recruitment, onboarding, documentation, data integrity, performance processes.

Skills

Verbal and written communication

Intermediate technological skills

People skills

Time management

Resourcefulness

Detail oriented

Education

Matric

MS Office proficiency

Tools

MS Office

Job description

Key Purpose Statement

The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

Responsibilities Include

PA to Principal

• Coordinating the principal's diary
• Taking minutes of confidential meetings with parents
• Coordinating communication between the principal and parents
• Booking of talent reviews meetings (appraisal meetings)
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

Function coordination

• Functions to be coordinated from beginning to end
• Manage catering
• Requesting comparative quotes - remaining within budget
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

General office management

• Reception desk - telephones
• Staff stationery - orders, deliveries, and stock take
• Staff refreshments - orders, deliveries, and stock take (if needed)

School administration

• Staff daily register
• Coordinating second-hand uniform shop if applicable
• Coordinating school photographs
• Booking of school trips if needed
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

HR Administration

• Recruitment, Selection, and Onboarding: Supporting the Principal and management team with all aspects of the recruitment processes
• HR Administration: Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
• Data Integrity: Ensuring that relevant processes are in place to guarantee data integrity
• Performance Management/Talent Review Process/Performance Appraisal Process - supporting the principal and management team with the performance management process

Competencies Include:

Skills:

• Verbal and written communication
• Intermediate technological skills
• People skills
• Time management
• Resourcefulness
• Detail orientated

Behavioural Attributes:

• Reputable
• Confident
• Efficient
• Resilient
• Empathetic

Education Requirements:

Minimum requirement is Matric

Computer literacy (MS Office) is essential.

Experience Required:

Must have a minimum of 5 years' experience in a similar, busy environment.

Experience with MS Office, Excellent verbal, written and English communication skills.