Payroll Data Administrator - Benelux (12 Month FTC)

Remote; South Africa; On-site; ZAR 688,000 - 774,000; Full time

Benefits offered by this job

Work from anywhere

Flexible paid time off

Flexible working hours (async)

16 weeks paid parental leave

Co-working + learning budget

Mental health support

Stock options

Home office budget & IT equipment

Job summary

Remote is hiring a Payroll Data Administrator to support accurate, timely payroll delivery across global teams. You will follow SOPs, handle data entry, and maintain audit-ready records while collaborating with senior colleagues who guide your development.

This entry-level role emphasizes building country knowledge, data integrity, and a high-accountability teamwork culture in a fully remote, async environment.

Qualifications

• Understanding of payroll fundamentals and data privacy requirements.
• Knowledge of statutory settings, earnings/deductions, and banking validations.
• Ability to execute routine data entry and validations accurately.
• Proficiency in Google Sheets or Excel with strong attention to detail.
• Collaborative communicator who escalates exceptions early and learns quickly.
• Reliable, calm under deadlines and adaptable to AI tools.

Responsibilities

• Execute pre-pay, run, and post-pay steps using SOPs and templates.
• Enter standard inputs (timesheets, allowances, deductions) and validate data.
• Run predefined checks and reconcile basic variances; escalate out of scope issues.

Skills

Payroll fundamentals

SOPs & checklists

Data entry accuracy

Google Sheets / Excel

Attention to detail

Team collaboration

AI-assisted workflows

English fluent

French/Dutch a plus

Tools

Google Workspace

Microsoft Excel

Notion

Slack

Zendesk

Monday.com

Apsal

Easypay

AFAS

Job description

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.

What This Job Can Offer You

The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution. You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay, run, and post-pay phases, building foundational country and systems knowledge as you go.

In this entry-level role, you provide essential support to accurate, timely payroll delivery: you keep records audit-ready, meet your deadlines, and elevate exceptions early so issues are caught before they reach employees. You partner closely with senior colleagues who guide your development and own the more complex work, contributing to a reliable, high-accountability team environment.

What You Bring

• Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements.
• Understanding of statutory settings, earnings and deductions, and banking validations.
• Able to execute routine data entry and validations accurately and on time.
• Competent in Google Sheets or Excel, with strong attention to detail and organizing habits.
• Collaborative communicator who escalates exceptions early and learns quickly from feedback.
• Reliable, detail-oriented, and calm when working to deadlines.
• Comfortable adopting new tools and AI-assisted workflows as they are introduced.
• Fluent in English; French and/or Dutch is a plus.
• Aligned with Remote's values and department competencies, and with asynchronous ways of working.

Tools & systems

• Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, Monday.com.
• Payroll software: Apsal, Easypay, AFAS

Key Responsibilities

• Payroll Execution & Data Integrity
  • Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time.
  • Enter standard inputs (timesheets, allowances, deductions) and validate source data against records.
  • Run predefined checks and reconcile basic variances, escalating anything outside your scope.

Controls, Compliance & Documentation

• Create and maintain employee payroll records and evidence to audit standards.
• Execute documented payroll processes and flag when documentation is out of date
• Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents).

Payroll Administration

• Support expense management and approvals, processing and routing items accurately and on time.
• Perform routine data reconciliation, checking inputs and records against source data.
• Manage mail and payroll correspondence, preparing, sending, and filing accurately.Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.

Collaboration & Growth

• Work effectively within the team, following guidance from senior colleagues and applying feedback.
• Communicate progress and blockers clearly in team channels and updates.
• Identify minor process gaps and suggest improvements.
• Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.

Practicals

• You’ll report to: Manager, Payroll Operations - Benelux
• Team: Payroll
• Location: EMEA
• Start date: As soon as possible

Application process

• Interview with recruiter
• Interview with future manager
• Interview with team members (no managers present)
• Bar Raiser Interview
• Prior employment verification check

Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

The annual salary range for this full-time position is

€36.750—€41.350 EUR

Benefits

• work from anywhere
• flexible paid time off
• flexible working hours (we are async)
• 16 weeks paid parental leave
• budget towards co-working spaces, learning and wellness (including gym memberships)
• mental health support services
• stock options
• home office budget & IT equipment

How You’ll Plan Your Day (and Life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote's AI guidelines check see here.

Please note we accept applications on an ongoing basis.