Outdoor Events Catering Coordinator

Placements24; Upington; On-site; ZAR 165,000 - 248,000; Part time

Benefits offered by this job

Competitive part-time remuneration

Diverse outdoor event exposure

Flexible hours

Upington growth opportunities

Job summary

Placements24 is seeking an energetic Outdoor Events Catering Coordinator to manage operations in Upington, Northern Cape. The role focuses on coordinating all aspects of outdoor catering events, from client contact and menu planning to supplier liaison and on-site execution.

The ideal candidate will have strong organizational skills, a proactive approach to problem-solving, and thrive in a fast-paced, hands-on environment while delivering memorable culinary experiences in the Upington region.

Qualifications

• Experience in event coordination, catering or hospitality.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Willingness to work flexible hours including evenings, weekends and public holidays; comfortable in outdoor environments.

Responsibilities

• Coordinate and manage all logistical aspects of outdoor catering events, including site selection, setup, and breakdown.
• Act as the primary point of contact for clients, understanding their needs and ensuring their vision is realized.
• Develop and finalize event menus in collaboration with clients and the culinary team.
• Source and manage relationships with external suppliers for equipment, rentals, and services required for outdoor events.
• Oversee the transportation and setup of catering equipment, ensuring timely and safe delivery to event locations.
• Ensure adherence to health, safety, and hygiene regulations, especially crucial for outdoor settings.
• Manage event timelines and budgets, ensuring efficient resource allocation and cost-effectiveness.
• Supervise on-site event execution, troubleshooting any issues to ensure seamless service.
• Liaise with internal teams to ensure effective coordination and execution on the day of the event.
• Gather client feedback post-event to identify areas for continuous improvement for catering in Upington.

Skills

Event coordination

Hospitality & catering

Communication skills

Organizational skills

Problem solving

Driver's license

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a specialist provider of unique outdoor catering experiences, is seeking an energetic and detail-oriented Outdoor Events Catering Coordinator to manage their operations in Upington, Northern Cape. This role is perfect for someone passionate about events and logistics, who enjoys working in diverse outdoor settings. You will be responsible for coordinating all aspects of outdoor catering events, from initial client contact and menu planning to logistical arrangements, supplier liaison, and on-site execution. The ideal candidate will have excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced, hands-on environment. You will play a key role in ensuring memorable culinary experiences for clients throughout the Upington region and its surrounds.

Key Responsibilities

• Coordinate and manage all logistical aspects of outdoor catering events, including site selection, setup, and breakdown.
• Act as the primary point of contact for clients, understanding their needs and ensuring their vision is realized.
• Develop and finalize event menus in collaboration with clients and the culinary team.
• Source and manage relationships with external suppliers for equipment, rentals, and services required for outdoor events.
• Oversee the transportation and setup of catering equipment, ensuring timely and safe delivery to event locations.
• Ensure adherence to all health, safety, and hygiene regulations, especially crucial for outdoor settings.
• Manage event timelines and budgets, ensuring efficient resource allocation and cost-effectiveness.
• Supervise on-site event execution, troubleshooting any issues that arise to ensure seamless service delivery.
• Liaise with internal teams (culinary, service staff) to ensure effective coordination and execution on the day of the event.
• Gather client feedback post-event to identify areas for continuous improvement for catering in Upington.

Requirements

• Previous experience in event coordination, catering, or hospitality, with a preference for outdoor or remote event management.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Excellent communication and interpersonal skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with event management tools.
• A proactive, hands-on approach to problem-solving and the ability to adapt to unforeseen circumstances.
• Must be willing to work flexible hours, including evenings, weekends, and public holidays, and be comfortable working in outdoor environments in Northern Cape.
• A valid driver's license and reliable transportation are essential.
• Passion for food, events, and delivering exceptional customer experiences.
• Ability to work independently and as part of a small, dynamic team.
• Experience with basic logistics for remote setups is highly advantageous.

Benefits

• Competitive part-time remuneration.
• Unique opportunity to work on diverse and exciting outdoor events.
• Gain valuable experience in specialized event catering.
• Flexible working hours.
• Supportive and team-oriented work environment.
• Opportunity to contribute to a growing company in Upington.