Event Catering Logistics Coordinator

Placements24; Upington; Hybrid; ZAR 83,000 - 165,000; Full time

Benefits offered by this job

Mileage reimbursement for travel

Hybrid work model

Professional development

Training

Job summary

Placements24 is seeking an Event Catering Logistics Coordinator in Upington, Northern Cape, ZA. This role combines on-site supervision with remote administration to ensure flawless catering events, from staffing and inventory to transportation and client communication.

You will coordinate staffing, equipment, and transportation; manage inventory; liaise with chefs and service teams; develop event checklists; and maintain records while upholding health and safety standards.

Qualifications

• Minimum 2 years of experience in event coordination, logistics, or catering operations.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Coordinate all logistical aspects of catering events, including staffing schedules, equipment setup, and transportation arrangements.
• Manage inventory of catering supplies, ensuring adequate stock levels and timely replenishment.
• Communicate effectively with clients to confirm event details, dietary needs, and specific requirements.
• Liaise with chefs, kitchen staff, and service teams to ensure all operational details are aligned.
• Oversee vendor coordination, including delivery and pickup schedules for rentals and supplies.
• Develop and maintain event checklists and run sheets to ensure all tasks are completed efficiently.
• Troubleshoot and resolve logistical challenges that may arise before, during, or after events.
• Ensure adherence to health, safety, and food hygiene standards throughout all operations.
• Maintain accurate records of event logistics, expenses, and client communications.
• Contribute to process improvements for enhanced operational efficiency.

Skills

Organizational skills

Communication

Scheduling software

Problem-solving

Multi-tasking

Driver's license

Job description

About the Role

Our client, a distinguished provider of bespoke catering services, is seeking a meticulous and proactive Event Catering Logistics Coordinator to join their team in Upington, Northern Cape, ZA. This role is pivotal in ensuring the smooth and efficient execution of all catering events by managing the complex web of logistics involved. You will be responsible for coordinating everything from staffing and inventory to transportation and client communication, ensuring a seamless experience for both the client and the internal team. This hybrid role allows for flexibility, combining essential on-site supervision with remote administrative tasks. The ideal candidate is highly organized, adept at problem-solving, and possesses excellent communication skills to liaise effectively with various stakeholders.

Key Responsibilities

• Coordinate all logistical aspects of catering events, including staffing schedules, equipment setup, and transportation arrangements.
• Manage inventory of catering supplies, ensuring adequate stock levels and timely replenishment.
• Communicate effectively with clients to confirm event details, dietary needs, and specific requirements.
• Liaise with chefs, kitchen staff, and service teams to ensure all operational details are aligned.
• Oversee vendor coordination, including delivery and pickup schedules for rentals and supplies.
• Develop and maintain event checklists and run sheets to ensure all tasks are completed efficiently.
• Troubleshoot and resolve logistical challenges that may arise before, during, or after events.
• Ensure adherence to health, safety, and food hygiene standards throughout all operations.
• Maintain accurate records of event logistics, expenses, and client communications.
• Contribute to process improvements for enhanced operational efficiency.

Requirements

• Minimum of 2 years of experience in event coordination, logistics, or catering operations.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in using scheduling software and standard office productivity tools.
• Experience working in a hybrid capacity, balancing on-site and remote tasks.
• Ability to adapt to changing circumstances and find effective solutions.
• A valid driver's license is required.
• Familiarity with the Upington, Northern Cape, ZA area is an advantage.
• A customer-focused approach and commitment to service excellence.

Benefits

• Competitive hourly rate or contract compensation.
• Hybrid work model offering a blend of on-site and remote work flexibility.
• Opportunity to gain diverse experience across various types of events.
• Supportive team environment focused on collaboration.
• Professional development opportunities and training.
• Mileage reimbursement for travel related to on-site duties.