Operations Administrator

Placements24; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Medical aid

Retirement fund contributions

Career progression

Cape Town location

Job summary

Placements24 in Cape Town is seeking an Operations Administrator to support a busy operations department. You will coordinate schedules, maintain records, liaise with stakeholders, and assist onboarding while handling inventory and procurement.

A proactive, detail-oriented mindset is essential for success in a fast-paced environment. The role offers a competitive salary with medical aid and retirement fund contributions, and opportunities for career progression within the operations division in

Qualifications

• Experience in an administrative or operational support role.
• Strong understanding of operational processes and logistics.
• Excellent organizational and planning skills with attention to detail.
• Proficient in Word, Excel, PowerPoint and relevant business software.
• Effective communication and interpersonal skills.

Responsibilities

• Coordinate operational schedules and ensure timely task execution.
• Maintain accurate operational records and docs.
• Liaise with internal and external stakeholders to facilitate operations.
• Prepare reports on operations activities and project status.
• Assist onboarding of new operational staff and system access.
• Manage inventory and procure supplies and equipment.
• Coordinate logistics for teams, travel, and resource allocation.
• Respond to operational queries and support team members.
• Implement procedures to enhance efficiency.
• Support operations manager with admin and project tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Problem-solving

Data entry

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Operations Administrator to support their busy operations department in Cape Town, Western Cape. This role is critical for maintaining the efficiency and smooth functioning of day-to-day business activities. The successful candidate will be responsible for a variety of administrative tasks, ensuring that operational processes are managed effectively. We are looking for an individual who is proactive, possesses strong organizational skills, and can thrive in a demanding, fast-paced environment. This is an excellent opportunity for someone looking to build a solid career foundation in operational administration within a reputable organization. The role requires a hands-on approach and a commitment to excellence in all administrative functions.

Key Responsibilities

• Manage and coordinate operational schedules, ensuring timely execution of tasks.
• Maintain operational records and documentation, ensuring accuracy and completeness.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.
• Prepare reports on operational activities, performance metrics, and project status.
• Assist in the onboarding process for new operational staff, including documentation and system access.
• Handle inventory management and procurement of operational supplies and equipment.
• Coordinate logistics for operational teams, including travel and resource allocation.
• Respond to operational queries and provide support to team members.
• Implement and maintain administrative procedures to enhance operational efficiency.
• Support the operations manager with various administrative and project-related tasks.

Requirements

• Proven experience in an administrative or operational support role.
• Strong understanding of operational processes and logistics.
• Excellent organizational and planning skills with a meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant business software.
• Effective communication and interpersonal skills, both written and verbal.
• Ability to multitask and prioritize effectively in a dynamic work environment.
• Proactive problem-solving capabilities and a strong sense of responsibility.
• Experience in data entry and record keeping.
• Ability to work independently with minimal supervision.
• A collaborative spirit and willingness to support the team.

Benefits

• This position offers a competitive salary and benefits package, including medical aid and retirement fund contributions.
• Our client provides a stimulating work environment with opportunities for skill development and career progression within their operations division.
• Enjoy working in a prime Cape Town location with excellent office amenities.
• The company fosters a culture of teamwork and professional growth, making this an ideal role for ambitious individuals.
• You will be part of a dedicated team focused on operational excellence.