Operations Administrative Assistant

Placements24; Randburg; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Comprehensive benefits

Job summary

Placements24 is seeking an organized Operations Administrative Assistant to support day-to-day operations from our Randburg office. The role involves coordinating logistics, maintaining documentation, and providing proactive administrative support to the operations team.

The ideal candidate will possess strong communication skills, be detail-oriented, and able to multitask in a fast-paced environment. Proximity to Randburg is preferred for consistent office presence.

Qualifications

• Proven experience in an administrative role, preferably supporting operations or logistics.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in record-keeping and reporting.
• Ability to work independently and proactively, anticipating operational needs.
• Experience with logistics coordination or supply chain support is an advantage.
• Team player with a strong work ethic and professional attitude.
• Ability to adapt to a fast-paced operational environment.
• Proximity to Randburg for consistent office presence.

Responsibilities

• Provide comprehensive administrative support to the operations department.
• Assist with the scheduling of operational activities, team meetings, and site visits.
• Manage and maintain operational documentation, records, and filing systems.
• Coordinate logistics for equipment, materials, and personnel as required by operations.
• Prepare reports, presentations, and correspondence related to operational activities.
• Liaise with internal departments and external suppliers/vendors to ensure smooth operational flow.
• Assist with inventory management and procurement processes for operational needs.
• Track project progress and update relevant stakeholders on operational statuses.
• Handle incoming inquiries and resolve administrative issues related to operations.
• Maintain an organized and efficient workspace supporting the operations team.

Skills

Organizational skills

Time management

Communication skills

MS Office

Job description

About the Role

Our client, a prominent organization in Randburg, Gauteng, is seeking a highly organized and efficient Operations Administrative Assistant. This role is critical for supporting the day-to-day operations of the company, ensuring seamless workflow and providing essential administrative support to the operations team. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking skills. You will play a key role in streamlining processes, managing logistics, and ensuring the efficient functioning of the operations department. This is an excellent opportunity for a dedicated administrative professional to contribute to a dynamic business environment in Randburg.

Key Responsibilities

• Provide comprehensive administrative support to the operations department.
• Assist with the scheduling of operational activities, team meetings, and site visits.
• Manage and maintain operational documentation, records, and filing systems.
• Coordinate logistics for equipment, materials, and personnel as required by operations.
• Prepare reports, presentations, and correspondence related to operational activities.
• Liaise with internal departments and external suppliers/vendors to ensure smooth operational flow.
• Assist with inventory management and procurement processes for operational needs.
• Track project progress and update relevant stakeholders on operational statuses.
• Handle incoming inquiries and resolve administrative issues related to operations.
• Maintain an organized and efficient workspace supporting the operations team.

Requirements

• Proven experience in an administrative role, preferably supporting operations or logistics.
• Strong organizational and time-management skills, with the ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in record-keeping and reporting.
• Ability to work independently and proactively, anticipating operational needs.
• Experience with logistics coordination or supply chain support is an advantage.
• A team player with a strong work ethic and a professional attitude.
• Ability to adapt to a fast-paced operational environment.
• Proximity to Randburg for consistent office presence.

Benefits

Our client offers a competitive salary, comprehensive benefits, and opportunities for professional development within the company. This role is based in our Randburg office, fostering a collaborative and supportive work environment. Join a thriving company and contribute significantly to the success of its operations.