Operations Administrative Assistant

Placements24; Vereeniging; Hybrid; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Hybrid work model

Career growth opportunities

Job summary

Placements24 is seeking a highly organized Operations Administrative Assistant in Vereeniging, Gauteng. The role supports the busy operations department, handling scheduling, logistics coordination, and data management with a focus on accuracy and efficiency.

The position offers hybrid work with office collaboration and remote flexibility, contributing to a productive environment and cross-department communication.

Qualifications

• Proven experience as an Administrative Assistant, preferably with operations or logistics.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize and manage time effectively.

Responsibilities

• Provide administrative support to the operations team, including scheduling, correspondence, and data management.
• Assist with coordination of operational logistics, such as shipments, inventory, and resource allocation.
• Prepare operational reports, presentations, and meeting minutes.
• Maintain and update operational databases and records accurately.
• Manage office supplies and equipment for the operations department.
• Facilitate communication between the operations team, other departments, and external partners.
• Support the planning and execution of operational projects.
• Handle inquiries related to operations in a professional and timely manner.
• Ensure all administrative tasks are completed efficiently and accurately.
• Uphold company policies and procedures within the operations department.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Written & verbal communication

Multitasking

Data entry

Problem-solving

Hybrid work environment

Team-oriented

Tools

Microsoft Excel

Outlook

Job description

About the Role

Our client is seeking a highly organized and efficient Operations Administrative Assistant to support their busy operations department in **Vereeniging, Gauteng**. This role is crucial for ensuring the smooth day-to-day running of the department by providing comprehensive administrative support. The ideal candidate will be detail-oriented, proactive, and capable of managing a variety of tasks effectively. You will be instrumental in streamlining processes, managing logistics, and facilitating communication within the operations team and with other departments. This hybrid role offers a great balance between office-based collaboration and remote flexibility, contributing to a productive work environment.

Key Responsibilities

• Provide administrative support to the operations team, including scheduling, correspondence, and data management.
• Assist with the coordination of operational logistics, such as shipments, inventory, and resource allocation.
• Prepare operational reports, presentations, and meeting minutes.
• Maintain and update operational databases and records accurately.
• Manage office supplies and equipment for the operations department.
• Facilitate communication between the operations team, other departments, and external partners.
• Support the planning and execution of operational projects.
• Handle inquiries related to operations in a professional and timely manner.
• Ensure all administrative tasks are completed efficiently and accurately.
• Uphold company policies and procedures within the operations department.

Requirements

• Proven experience as an Administrative Assistant, preferably with a focus on operations or logistics.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize and manage time effectively.
• Experience in data entry and record-keeping.
• Proactive approach to problem-solving.
• Ability to work effectively in a hybrid work environment.
• Team-player with good interpersonal skills.
• Familiarity with operational processes is advantageous.

Benefits

• Our client offers a competitive salary, a comprehensive benefits package including medical aid and provident fund, and opportunities for professional growth.
• The hybrid work model provides flexibility, allowing for a healthy work-life balance.
• This role is based in **Vereeniging, Gauteng**, offering a dynamic and supportive work environment.