Operations Administrative Support

Placements24; Upington; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work arrangement

Upington exposure

Professional growth opportunities

Job summary

WhatJobs Direct in Upington, Northern Cape, is seeking an organized Operations Administrative Support professional to join their hybrid team. You will handle administrative tasks, coordinate schedules, manage records, and assist with reports to keep daily operations running smoothly.

The ideal candidate is detail-oriented, proactive, and communicates clearly, with proficiency in MS Office. This role offers hybrid work with in-office collaboration in Upington and opportunities for growth within

Qualifications

• Experience in an administrative support role, ideally with an operations focus.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Provide administrative support to the operations department, including managing schedules and coordinating meetings.
• Maintain and update operational records, databases, and filing systems.
• Assist with the preparation of reports, presentations, and project documentation.
• Manage incoming and outgoing communications, screening calls and emails.
• Support logistics for operational activities and team coordination.
• Process invoices, expense reports, and other financial documentation related to operations.
• Assist in tracking project progress and following up on action items.
• Ensure adherence to operational procedures and standards.

Skills

Organizational skills

Communication skills

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role: Our client, WhatJobs Direct, is seeking a diligent and organized Operations Administrative Support professional to join their team in Upington, Northern Cape. This role operates on a hybrid model, providing a blend of remote work flexibility and necessary in-office engagement. You will be instrumental in providing comprehensive administrative and operational support, ensuring the smooth functioning of daily activities. The ideal candidate is highly detail-oriented, proactive, and possesses strong organizational and communication skills. This is a fantastic opportunity to contribute to the operational efficiency of a key organization in the Northern Cape region.

Key Responsibilities

• Provide administrative support to the operations department, including managing schedules and coordinating meetings.
• Maintain and update operational records, databases, and filing systems.
• Assist with the preparation of reports, presentations, and project documentation.
• Manage incoming and outgoing communications, screening calls and emails.
• Support logistics for operational activities and team coordination.
• Process invoices, expense reports, and other financial documentation related to operations.
• Assist in tracking project progress and following up on action items.
• Ensure adherence to operational procedures and standards.

Requirements

• Previous experience in an administrative support role, ideally with an operations focus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent.
• Strong organizational and time-management abilities, with a knack for detail.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid setting.
• Familiarity with project management tools is a plus.
• High school diploma or equivalent; further education or certifications are beneficial.
• Adaptability and a proactive approach to problem-solving.

Benefits

• Competitive salary package.
• Hybrid work arrangement offering flexibility.
• Exposure to operational aspects of a business in Upington.
• Opportunities for professional growth and skill development.
• Work within a dedicated team in the Northern Cape.