Administrative Assistant - Operations

Placements24; Klerksdorp; Hybrid; ZAR 150,000 - 230,000; Full time

Benefits offered by this job

Medical aid

provident fund

Hybrid work model

Professional development opportunities

Job summary

Placements24 in Klerksdorp, North West, is seeking a proactive Administrative Assistant to support its operations team in a hybrid role. The position emphasizes organization, communication, and meticulous handling of tasks to ensure the smooth running of daily operations.

You will manage calendars, prepare documents, handle communications, maintain filing systems, assist with budgets, and coordinate meetings.

Qualifications

• Proven experience as an Administrative Assistant or similar.
• Proficiency in Microsoft Office and PM software.
• Excellent organizational and time management abilities.
• Strong written and verbal communication.
• Ability to work in a hybrid in-office and remote setup.
• Detail-oriented and maintain confidentiality.

Responsibilities

• Provide administrative support to the operations management team.
• Manage calendars and schedule meetings (virtual and in-person).
• Prepare and edit documents, reports, presentations.
• Handle emails, calls, and internal messaging.
• Organize filing systems (physical and digital).
• Assist with budgets and expense tracking.
• Coordinate logistics for meetings, site visits, and team events.
• Conduct research to support planning and decisions.
• Liaise between the operations team and other departments.
• Manage office supplies and equipment.

Skills

Organizational skills

Time management

Communication skills

Independent and collaborative work

Attention to detail

Confidentiality

Tools

Microsoft Office Suite

Project management software

Job description

About the Role

Our client is seeking a proactive and detail-oriented Administrative Assistant to support their operations team in Klerksdorp, North West . This hybrid role offers a blend of in-office collaboration and remote flexibility, providing an excellent work-life balance. The successful candidate will be responsible for a wide array of administrative tasks that are crucial to the efficient functioning of the operations department. This position requires excellent organizational skills, strong communication abilities, and a meticulous approach to tasks. You will be a key support to the operations managers, ensuring that projects and daily tasks are managed effectively. This is a fantastic opportunity to grow your administrative career within a dynamic and supportive company environment in Klerksdorp .

Key Responsibilities

• Provide comprehensive administrative support to the operations management team.
• Manage and coordinate complex calendars, scheduling meetings and appointments, both virtual and in-person.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and internal messages.
• Organize and maintain physical and digital filing systems for operational documents.
• Assist with the preparation and tracking of operational budgets and expense reports.
• Coordinate logistics for operational meetings, site visits, and team events.
• Conduct research and compile data to support operational planning and decision-making.
• Liaise between the operations team and other departments, ensuring smooth information flow.
• Manage office supplies and equipment relevant to the operations department.

Requirements

• Proven experience as an Administrative Assistant or in a similar role, preferably supporting an operations or technical team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a hybrid work setting.
• High attention to detail and accuracy in all tasks performed.
• Professional demeanor and the ability to maintain confidentiality.
• Experience with data entry and maintaining databases.
• Familiarity with the Klerksdorp, North West area is beneficial.
• A proactive attitude towards problem-solving and process improvement.

Benefits

Our client offers a competitive salary and benefits package, including medical aid and provident fund contributions. This hybrid role provides the flexibility of remote work days combined with the benefits of in-office interaction and collaboration. Employees have access to professional development opportunities and a supportive work culture. This is a chance to enhance your administrative skills within a growing sector.