Administrative Specialist

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Professional development opportunities

Upington location

Job summary

Placements24 seeks an Administrative Specialist for a hybrid role in Upington, Northern Cape. The candidate will manage calendars, communications, documents, and filing systems while supporting multiple departments.

The role requires 2+ years of admin experience, proficiency in MS Office and Google Workspace, and strong organizational and communication skills. Travel coordination and confidentiality are essential in a fast-paced environment.

Qualifications

• 2+ years in administrative or office support role.
• Proficient in MS Office Suite and Google Workspace.
• Strong organizational skills and multitasking ability.
• Excellent written and verbal communication skills.
• Experience with calendar management and travel coordination.
• Ability to work effectively in a hybrid setting and maintain confidentiality.

Responsibilities

• Coordinate meetings, appointments, and conference calls for multiple team members.
• Handle email, phone, and other communications with timely responses.
• Prepare and format documents, reports, presentations, and spreadsheets with high accuracy.
• Maintain digital and physical filing systems; keep records accessible.
• Assist in planning company events and team-building activities.
• Manage office supplies inventory and procurement processes.
• Process invoices and assist with basic financial reporting.
• Support onboarding of new employees with necessary documentation.
• Serve as a point of contact for internal/external inquiries.
• Contribute to improvement of administrative processes and workflows.

Skills

MS Office

Google Workspace

Calendar management

Travel coordination

Organizational skills

Written/verbal communication

Confidentiality

Hybrid work

Tools

Excel

PowerPoint

Outlook

Google Docs

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Specialist to join their team in Upington, Northern Cape, ZA . This role offers a hybrid work arrangement, blending the convenience of remote work with the collaborative environment of the office. The ideal candidate will be a master of organization, possess excellent communication skills, and be adept at managing a wide range of administrative tasks. You will be instrumental in ensuring the efficient operation of our administrative functions, providing crucial support to various departments and stakeholders. This position is designed for a proactive individual who can contribute effectively in both independent and team settings, helping to streamline processes and enhance overall productivity. We are looking for someone who can bring a fresh perspective to administrative operations.

Key Responsibilities

• Coordinate and schedule meetings, appointments, and conference calls, managing calendars for multiple team members.
• Handle correspondence via email, phone, and other communication channels, ensuring timely and professional responses.
• Prepare and format documents, reports, presentations, and spreadsheets with high accuracy and attention to detail.
• Maintain and organize digital and physical filing systems, ensuring all records are kept up-to-date and easily accessible.
• Assist in the planning and coordination of company events and team-building activities.
• Manage office supplies inventory and procurement processes.
• Process invoices and assist with basic financial reporting as required.
• Provide support for onboarding new employees, including preparing necessary documentation.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate departments.
• Contribute to the improvement of administrative processes and workflows.

Requirements

• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Experience with calendar management and travel coordination.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Familiarity with office equipment and procedures.
• A proactive approach to problem-solving and task completion.
• Discretion and confidentiality in handling sensitive information.
• Ability to adapt to changing priorities and work in a fast-paced environment.

Benefits

• Our client offers a competitive salary package and a supportive work environment.
• The hybrid nature of this role allows for a flexible work-life balance, combining the benefits of remote work with in-office collaboration.
• Employees have access to professional development opportunities and are encouraged to grow within the organization.
• Join a team that values its employees and provides the tools and resources necessary for success in your role, based in the vibrant city of Upington, Northern Cape, ZA .