Operations Administrative Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model offering flexibility

Opportunities for professional develop

Career progression within a growing会社

Exposure to logistics and supply chain

Collaborative and supportive work环境

Job summary

Placements24 in Rustenburg is seeking an Operations Administrative Coordinator to join a rapidly expanding logistics and supply chain team. The role blends on-site collaboration with remote flexibility to support daily administrative tasks and document management.

You will coordinate shipping manifests, inventory reports, and delivery confirmations, while maintaining organized records and liaising with vendors to resolve queries. A proactive, detail-oriented mindset is essential.

Qualifications

• Proven experience in an administrative or coordination role, preferably within operations or logistics.
• Strong organizational and multitasking capabilities with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with operations management software.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Ability to work effectively both independently and as part of a team in a hybrid work model.
• Demonstrated problem-solving skills and a proactive approach to identifying and resolving issues.
• Understanding of supply chain and logistics principles is a plus.
• Commitment to meeting deadlines and ensuring operational continuity.

Responsibilities

• Coordinate and manage daily operational administrative tasks, ensuring accuracy and timeliness.
• Prepare and process various operational documents, including shipping manifests, inventory reports, and delivery confirmations.
• Maintain organized records of operational data, supplier information, and client communications.
• Assist in coordinating logistics schedules and tracking shipments to ensure timely delivery.
• Liaise with internal departments and external vendors to resolve operational queries and issues.
• Support the operations management team with reporting, data analysis, and presentation preparation.
• Manage office supplies and equipment for the operations department.
• Ensure compliance with company policies and industry regulations in all administrative processes.
• Facilitate communication between the on-site team and remote stakeholders.
• Assist with onboarding new team members within the operations department.

Skills

Organizational skills

Multitasking

Microsoft Office

Communication skills

Problem-solving

Team collaboration

Education

High school diploma or equivalent

Tools

Operations management software

Job description

About the Role

Our client, a rapidly expanding logistics and supply chain company, is seeking a motivated and detail-oriented Operations Administrative Coordinator to join their team in Rustenburg . This hybrid role requires a professional who can effectively balance on-site collaboration with remote flexibility, ensuring seamless support for our operations department. You will play a pivotal role in managing daily administrative tasks, coordinating logistics-related documentation, and supporting the operational efficiency of the branch. The ideal candidate possesses excellent organizational skills, a proactive mindset, and the ability to thrive in a dynamic environment. This position is perfect for someone looking to grow their career within the operational sphere of a reputable organization, contributing to critical business functions from both the office and a remote setting. We value individuals who are resourceful, adept at problem-solving, and committed to delivering high-quality support.

Key Responsibilities

• Coordinate and manage daily operational administrative tasks, ensuring accuracy and timeliness.
• Prepare and process various operational documents, including shipping manifests, inventory reports, and delivery confirmations.
• Maintain organized records of operational data, supplier information, and client communications.
• Assist in coordinating logistics schedules and tracking shipments to ensure timely delivery.
• Liaise with internal departments and external vendors to resolve operational queries and issues.
• Support the operations management team with reporting, data analysis, and presentation preparation.
• Manage office supplies and equipment for the operations department.
• Ensure compliance with company policies and industry regulations in all administrative processes.
• Facilitate communication between the on-site team and remote stakeholders.
• Assist with onboarding new team members within the operations department.

Requirements

• Proven experience in an administrative or coordination role, preferably within operations or logistics.
• Strong organizational and multitasking capabilities with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with operations management software.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
• Ability to work effectively both independently and as part of a team in a hybrid work model.
• Demonstrated problem-solving skills and a proactive approach to identifying and resolving issues.
• Understanding of supply chain and logistics principles is a plus.
• Commitment to meeting deadlines and ensuring operational continuity.
• Must be able to commute to our Rustenburg office for designated days.
• High school diploma or equivalent; further education or certification is an advantage.

Benefits

• Competitive salary package.
• Hybrid work model offering flexibility.
• Opportunities for professional development and career progression within a growing company.
• Exposure to the dynamic logistics and supply chain industry.
• Collaborative and supportive work environment.
• Contribution to a company committed to operational excellence.