Operations Administrative Coordinator

Placements24; Durban; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary and benefits

Training and development opportunities

Career progression

Job summary

Placements24 is recruiting an Operations Administrative Coordinator for our Durban facility to support daily logistics activities and maintain accurate records. The role emphasizes accuracy, proactive problem-solving, and collaboration with drivers, warehouse staff, and internal teams to keep operations running smoothly.

You will manage documentation, track shipments, process invoices, and prepare performance reports while ensuring compliance with transport regulations and company policies.

Qualifications

• Proven experience in an administrative role, preferably within logistics.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and familiarity with logistics software is a plus.
• Excellent communication and interpersonal skills.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate daily logistics operations to ensure timely execution.
• Maintain operational documentation including shipping manifests and records.
• Liaise with drivers, warehouse staff, and other operational personnel.
• Track shipments and provide delivery status updates to stakeholders.
• Process invoices and verify charges related to transportation and warehousing.
• Prepare reports on operational performance, including costs and efficiency metrics.
• Maintain accurate inventory records and assist with stock management.
• Ensure compliance with transport regulations and company policies.
• Handle general administrative tasks for the operations team.
• Contribute to process improvements within the operations department.

Skills

Administrative experience

Organizational skills

Time management

Microsoft Office

Logistics software

Communication skills

Attention to detail

Teamwork

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Excel

Logistics management software

Job description

About the Role

Our client, a leading logistics and supply chain company in Durban, is seeking a dedicated and detail-oriented Operations Administrative Coordinator. This critical role will support the daily operations of the logistics department, ensuring efficiency and accuracy in all administrative processes. You will be instrumental in managing documentation, coordinating with internal teams and external partners, and maintaining operational records. The ideal candidate possesses excellent organizational skills, a proactive approach, and a strong understanding of administrative procedures within a fast-paced environment. This is an excellent opportunity to contribute to a key sector of KwaZulu-Natal's economy and grow within a respected organization.

Key Responsibilities

• Assist in the coordination of daily logistics operations, ensuring smooth and timely execution.
• Manage and maintain operational documentation, including shipping manifests, import/export records, and customs forms.
• Liaise with drivers, warehouse staff, and other operational personnel to facilitate smooth workflows.
• Track shipments and provide updates to relevant stakeholders regarding delivery status.
• Process invoices and verify charges related to transportation and warehousing.
• Prepare reports on operational performance, including delivery times, costs, and efficiency metrics.
• Maintain accurate inventory records and assist with stock management procedures.
• Ensure compliance with all relevant transportation regulations and company policies.
• Handle general administrative tasks, such as answering phones, managing correspondence, and scheduling appointments for the operations team.
• Contribute to process improvements within the operations department.

Requirements

• Proven experience in an administrative role, preferably within logistics, supply chain, or a related field.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively in a busy Durban environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with logistics management software is a plus.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse teams.
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work independently and as part of a team.
• Understanding of supply chain and logistics principles is beneficial.
• A proactive approach to problem-solving and a willingness to learn.
• High school diploma or equivalent; further administrative qualifications are advantageous.
• Must be able to work on-site in our Durban facility.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package including medical aid, a provident fund, and performance-based bonuses.
• Employees benefit from extensive training and development opportunities, career progression pathways within the company, and a supportive team environment.
• The position is based at our modern Durban facility, offering convenient access and a professional workspace.