Administrative Operations Specialist

Placements24; Vrystaat; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical aid

Retirement fund options

Flexible hybrid arrangement

Professional development opportunities

Job summary

Placements24 is seeking a dedicated Administrative Operations Specialist for our Upington-based operations in the Northern Cape. The role supports efficiency across daily admin tasks, calendar coordination, and document preparation within a hybrid on-site/remote setup.

The ideal candidate has strong organizational, communication, and problem-solving skills, with a proactive approach to improving procedures in a dynamic environment.

Qualifications

• Proven experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite and G Suite.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and within a team.
• Experience with office management and administrative procedures.

Responsibilities

• Manage and coordinate daily administrative operations, ensuring timely execution.
• Support calendar management, scheduling meetings, and preparing documentation for senior management.
• Oversee filing systems, digital and physical, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders as a key contact for inquiries.
• Assist with preparation of reports, presentations, and business documents.
• Manage office supplies, equipment and facilities, ensuring they are well-maintained.
• Process invoices, expense reports and other financial documentation accurately.
• Contribute to implementation and improvement of administrative policies and procedures.
• Facilitate communication between teams to share information effectively.
• Adapt to and contribute to both on-site and remote components of the hybrid model.

Skills

Microsoft Office

G Suite

Organizational skills

Time management

Written and verbal communication

Attention to detail

Independent worker

Team collaboration

Problem-solving

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Operations Specialist to support their operations based in Upington, Northern Cape. This role is crucial for ensuring the efficiency and effectiveness of administrative functions, encompassing a wide range of responsibilities from managing daily operations to supporting strategic initiatives. The position offers a hybrid work arrangement, allowing for a blend of on-site collaboration and remote flexibility. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving within a dynamic business environment.

Key Responsibilities

• Manage and coordinate daily administrative operations, ensuring seamless workflow and timely execution of tasks.
• Support senior management with calendar management, scheduling meetings, and preparing necessary documentation.
• Oversee the organization and maintenance of physical and digital filing systems, ensuring data integrity and accessibility.
• Liaise with internal departments and external stakeholders, acting as a key point of contact for administrative inquiries.
• Assist with the preparation of reports, presentations, and other business documents.
• Manage office supplies, equipment, and facilities, ensuring they are well-maintained and operational.
• Process invoices, expense reports, and other financial documentation accurately.
• Contribute to the implementation and improvement of administrative policies and procedures.
• Facilitate communication between different teams, ensuring information is shared effectively.
• Adapt to and contribute positively to both on-site and remote working aspects of the hybrid model.

Requirements

• Proven experience in an administrative or operational support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively within a team environment.
• Experience with office management and administrative procedures.
• Comfortable working within a hybrid model, balancing on-site and remote responsibilities.
• Problem-solving skills and a proactive approach to tasks.
• Residing within commuting distance of Upington, Northern Cape is essential for on-site requirements.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, including medical aid and retirement fund options.
• The hybrid work arrangement provides flexibility and supports a healthy work-life balance.
• Employees benefit from a supportive team environment and opportunities for professional development.
• This role offers a valuable opportunity to contribute to a key organization in the Upington, Northern Cape region, with the advantage of flexible working arrangements.