Officer Administrator

EdUpStairs; Noord-Kaap; On-site; ZAR 180,000 - 260,000; Full time

Job summary

EdUpStairs in Noord-Kaap is seeking an Office Management/Information Management professional to provide receptionist and secretariat support to the Chief Directorate, manage diaries, and assist with budget and records management.

The role requires a relevant qualification and at least one year of experience; strong communication and organizational skills are essential in a government vacancy context, with duties extending to project tracking and records maintenance.

Qualifications

• Three-year National Diploma (NQF6) or Bachelor's degree in Office Management / Information Management and Technology; Public Administration; Business Administration; Public Management.
• One year of experience in Office administration / Secretariat services.
• Knowledge of departmental policies and procedures; planning, organising, administrative procedures; interpersonal and communication skills.

Responsibilities

• Provide receptionist support to the Chief Directorate including diary management for the Chief Director.
• Render secretariat service for the office of the Chief Directorate.
• Assist in monitoring and maintaining the budget including the supply chain for the Chief Directorate.
• Facilitate and coordinate all logical and resource requirements of the Chief Directorate.
• Provide Management Information and records management services in the Chief Directorate.
• Track and monitor projects tasks within the Chief Directorate.

Skills

Interpersonal relations

Telephone etiquette

Organizing

Computer literacy

Communication (verbal and written)

Listening

Problem solving

Project Management

Education

Three-year National Diploma (NQF6) / Undergraduate/Bachelor's (NQF7) in Office Management / Information Management and Technology; Public Administration; Business Administration; Public Management

One year of functional experience in Office administration / Secretariat services

Job description

Qualifications

• Three (3) year National Diploma (NQF6)/ Undergraduate/ bachelor's degree (NQF7) qualification in Office Management/ Information Management and Technology; Public Administration; Business Administration, Business Management; Public Management.
• One (1) year functional experience in Office administration/ Secretariat services.
• Knowledge: Departmental policies and procedures, Planning and organising, administrative procedures, Interpersonal relations Skills: Interpersonal, Telephone etiquette, Organizing, Computer Literacy, Communication (verbal and written), Listening, Problem solving, Project Management.

Key duties and responsibilities

• Provide a receptionist support to the Chief Directorate including diary management for the Chief Director.
• Render secretariat service for the office of the Chief Directorate.
• Assist in monitoring and maintaining the budget including the supply chain for the Chief Directorate.
• Facilitate and coordinate all logical and resource requirements of the Chief Directorate.
• Provide Management Information and records management services in the Chief Directorate.
• Track and monitor projects tasks within the Chief Directorate.

Government vacancies may require a completed Z83 form. Always follow the documents and submission instructions in the vacancy advertisement.

Enquiries

Ms Sherelda Kleinsmith Tel No: [phone]