Senior Office Administrator

Fusion Personnel Ltd.; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Fusion Personnel Ltd. in Gauteng is seeking an experienced administrative professional to support Reception and Office Administration, Facilities and Security teams.

You will manage front-desk activities, coordinate meetings and handle correspondence. The role requires five years of relevant experience, Grade 12, proficiency in Microsoft Office, and the ability to liaise with contractors and senior stakeholders while maintaining confidentiality and a safe, organised office environment.

Qualifications

• Grade 12 or equivalent is required.
• At least 5 years of relevant administrative experience.
• Experience in reception, office administration, facilities or security administration will be advantageous.
• Experience liaising with contractors, suppliers, service providers and senior stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• A related diploma in Office Administration, Business Administration, Facilities Management or a related field will be advantageous.

Responsibilities

• Reception & Office Administration: Manage reception, calls, visitors, correspondence and meeting arrangements.
• Provide administrative support to the Facilities and Security Directors.
• Prepare reports, maintain records and coordinate office administration.
• Coordinate maintenance, repairs, contractors and service providers.
• Manage office supplies, supplier records, invoices and deliveries.
• Track maintenance requests and support a safe, organised office environment.
• Manage approved access requests, visitor records, keys and access cards.
• Maintain security registers, incident reports and the Security Dashboard.
• Monitor service-provider compliance and security documentation.
• Coordinate approved security purchases and contractor visits.
• Track outstanding actions, escape urgent matters and maintain confidentiality.

Skills

Administrative experience

Reception & front desk

Liaising with contractors

Microsoft Office proficiency

Record keeping

Confidentiality

Education

Grade 12 / NSC

Office Administration diploma

Job description

MINIMUM REQUIREMENTS

• Grade 12 / National Senior Certificate or equivalent.
• At least 5 years' relevant administrative experience.
• Experience in reception, office administration, facilities or security administration will be advantageous.
• Experience liaising with contractors, suppliers, service providers and senior stakeholders.
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• A relevant diploma or qualification in Office Administration, Business Administration, Facilities Management or a related field will be advantageous.

KEY RESPONSIBILITIES

Reception & Office Administration

• Manage reception, calls, visitors, correspondence and meeting arrangements.
• Provide administrative support to the Facilities and Security Directors.
• Prepare reports, maintain records and coordinate office administration.

• Coordinate maintenance, repairs, contractors and service providers.
• Manage office supplies, supplier records, invoices and deliveries.
• Track maintenance requests and support a safe, organised office environment.
• Manage approved access requests, visitor records, keys and access cards.

• Maintain security registers, incident reports and the Security Dashboard.
• Monitor service-provider compliance and security documentation.
• Coordinate approved security purchases and contractor visits.
• Track outstanding actions, escape urgent matters and maintain confidentiality.