Senior Secretary

Industaff Solutions cc; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Industaff Solutions cc is seeking an administrative support professional to manage the Directorate Head's diary, draft correspondence, and arrange meetings. The role includes reception duties, filing, document tracking, and general office management in Cape Town.

The ideal candidate will have Grade 12 and up to 5 years’ experience, with the ability to coordinate travel and prepare meeting agendas/minutes. A clear criminal check is required.

Qualifications

• Grade 12
• Up to 5 years’ experience
• Criminal Check - Not older than 6 months
• Certified copy of Grade 12 Certificate
• Certified copy of ID (front and back) - Not older than 2 months

Responsibilities

• Manages the diary for the Directorate Head
• Performs word processing, drafting, and own correspondence
• Arranges meetings, reception duties, screens calls and deals with queries
• Performs filing
• Implements and/or enhances systems for document tracking and filing
• Office management
• Attends to stationery requirements
• M akes travel arrangements
• Prepares agendas and records minutes for the Directorate's meetings

Job description

Minimum Requirements

Grade 12. Up to 5 years’ experience.

Core Functions / Characteristics

• Manages the diary for the Directorate Head
• Performs word processing, drafting, and own correspondence
• Arranges meetings, reception duties, screens calls and deals with queries
• Performs filing
• Implements and/or enhances systems for document tracking and filing
• Office management
• Attends to stationery requirements
• Makes travel arrangements
• Prepares agendas and records minutes for the Directorate's meetings

Application Requirements

• Citizenship: Must be a South African Citizen with a valid South African Identity Document
• Curriculum Vitae (no more than a 2 pager). Send CV in Word Format
• Criminal Check - Not older than 6 months
• Certified copy of ID (back and front) - Not older than 2 months
• Certified copy of Grade 12 Certificate
• SARS Letter and Bank Confirmation Letter
• Contactable references with employer email address (No gmail)