Senior Secretary

Industaff Solutions; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Industaff Solutions is seeking a Senior Secretary to support the Directorate Head. The role includes diary management, drafting correspondence, arranging meetings, reception duties and handling queries.

The candidate will file and manage documents, improve tracking systems, oversee office administration and travel arrangements. Strong word processing and spreadsheet skills with initiative are essential.

Qualifications

• Excellent word processing and spreadsheet skills.
• Ability to search the internet and use email.
• Must use own initiative.

Responsibilities

• Manages the diary for the Directorate Head.
• Drafts own correspondence and prepares agendas.
• Arranges meetings, reception duties, screens calls and handles queries.
• Implements and/or enhances document tracking and filing systems.
• Office management and stationery coordination.
• Prepares minutes for Directorate meetings.

Skills

Word processing

Spreadsheets

Internet search

Initiative

Education

Grade 12

Tools

Microsoft Office

Job description

Who We Want to Meet?

Senior Secretaries who meet the following criteria:

Citizenship:

Must be a South African Citizen with a valid South African Identity Document

Minimum Requirements:

Grade 12. Up to 5 years’ experience.

Core Functions / Characteristics:

Manages the diary for the Directorate Head. Does word processing, drafts own correspondence, arranges meetings, reception duties, screens calls and deals with queries. Does filing. Implements and/or enhances systems for document tracking and filing. Office management. Attends to stationery requirements. Makes travel arrangements. Prepares agendas and records minutes for the Directorate's meetings.

Competency:

Excellent word processing and spreadsheet skills. Ability to search the internet and the use of email. Must use own initiative.

Please send the following:

• A 2-page CV (in Word Format)
• Criminal Check – Not older than 6 months
• Certified copy of ID (back and front) – Not older than 2 months
• Certified copy of Grade 12 Certificate
• Contactable references with employer email address (No Gmail)