Officer: Administration (SCM)

Sanparks; Gauteng; On-site; ZAR 409,000 - 573,000; Full time

Job summary

SANParks is seeking an Officer: Administration (SCM) to provide comprehensive administrative support at Groenkloof National Park. The role covers office operations, records management, coordination of activities and assisting departmental managers with procurement and payment processes.

Requirements include relevant NQF qualifications (Level 6/7) and 2–4 years’ admin experience, with PFMA knowledge and strong organisational skills.

Qualifications

• 2–4 years’ work experience in administrative/ secretarial support.
• Basic Financial Management
• Ability to create report on expenditure and process invoices
• Ability to provide administrative support
• Manual and electronic filing systems
• Ability to manage information and a filing system
• Knowledge of PFMA and National Treasury prescripts relevant to SCM
• Communication (written and verbal)
• Interpersonal skills
• Time management
• Planning and coordination skills
• Reliability and integrity
• Multitasking ability
• Teamwork and collaboration
• Ability to work under pressure
• Strong organizational and time-management skills

Responsibilities

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Take minutes as and when required.
• Support onboarding processes of new employees.
• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Conduct pre-audits on office financial records.
• Filing of financial records.
• Information and Records Management

Skills

Office management

Microsoft Word

Microsoft Excel

Report writing

Record keeping

Communication

Time management

Planning and coordination

Education

NQF Level 6 in Office Management

NQF Level 7 in Office Administration

Tools

Microsoft Word

Microsoft Excel

Teams

Job description

The organisation requires the services of an Officer: Administration (SCM) to render effective and efficient administrative support services. The successful candidate will be responsible for managing office operations, coordinating administrative activities, maintaining information and records, supporting departmental managers. This position is a permanent position and will be based at Groenkloof National Park.

Location

Groenkloof National Park (Head Office)

Requirements

• NQF Level 6 qualification in Office Management / Administration/ Public Management
• NQF Level 7 in Office Administration, Administration, Public Management will be an added advantage
• 2 – 4 years’ work experience in administrative/ secretarial support
• Basic Financial Management
• Ability to use Microsoft Word, Excel, Teams
• Finance for non-financial employees
• Ability to create report on expenditure and process invoices
• Ability to provide administrative support
• Manual and electronic filing systems
• Ability to manage information and a filing system
• Relevant policies and procedures
• Knowledge of organisation facts, data and information and understanding
• Knowledge of drafting minutes
• Understanding of the Public Finance Management Act (PFMA), and all other National Treasury Prescripts relevant to SCM
• Communication (written and Verbal)
• Interpersonal skills
• Time management
• Planning and coordination skills
• Reliability and integrity
• Multitasking ability
• Teamwork and collaboration
• Ability to work under pressure
• Strong organizational and time-management skills

Responsibilities

Office Administration

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Take minutes as and when required.
• Support onboarding processes of new employees.
• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Conduct pre-audits on office financial records.
• Filing of financial records.

Information and Records Management

• Maintain effective filing and records management systems in accordance with the Records Management prescripts.
• Filing forms or other structured documentation
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic)
• Ensure proper filing of all documentation and dissemination of information.
• Support audits and compliance documentation.
• Assist with risk management and reporting requirements.

Please Note

SANParks is an equal opportunity employer, preference will be given to people with disabilities.

Applicants in possession of foreign qualifications to submit evaluated results by the South African Qualification Authority.

R409 290.00– R572 985.00 Per Annum

SANParks is committed to the principles of employment equity. Preference will be given to PDI / HDSA .