Senior Secretary

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 300,000; Full time

Job summary

EdUpStairs seeks a Senior Secretary to provide comprehensive secretarial and administrative support to the Director: Psychosocial Support. The role includes diary management, screening calls, and drafting correspondence, reports, and presentations to support senior management decisions.

The candidate will coordinate meetings, prepare agendas, take minutes, manage documents, and ensure filing aligns with departmental policies and the National Archives.

Qualifications

• Possess Senior Certificate or equivalent.
• 1 year relevant secretarial/administrative support experience preferred.
• Knowledge of administrative procedures and public service regulations.

Responsibilities

• Provide secretarial and administrative support to the Director: Psychosocial Support.
• Manage the Director's diary by scheduling meetings, appointments and events.
• Receive, screen and direct telephone calls and correspondence.
• Draft routing correspondence, submissions, reports and presentations.
• Coordinate meetings, prepare agendas, take minutes and follow up on resolutions.
• Maintain filing and records management in line with policies and National Archives requirements.
• Arrange travel and accommodation for the Director and process related claims.
• Liaise with internal and external stakeholders on behalf of the Director.

Skills

Secretarial support

Office administration

MS Office

Communication skills

Record management

Education

Senior Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

The applicant must be in possession of a Senior Certificate or equivalent; One (1) year relevant experience in rendering secretarial or administrative support
services to senior management will serve as an added advantage; Knowledge of administrative and clerical procedures, departmental policies and public
service regulatory frameworks; Ability to work under pressure, maintain confidentiality and manage multiple tasks; Good verbal and written
communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report
writing skills; Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams); A valid driver’s licence will be an added
advantage.

Duties

The successful candidate will be responsible for providing secretarial and administrative support services to the Director: Psychosocial Support;
Managing the diary of the Director by scheduling meetings, appointments and events; Receiving, screening and direct telephone calls and correspondence;
Drafting routing correspondence, submissions, reports and presentations; Coordinating meetings, prepare agendas, take minutes and follow up on
resolutions; Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with
departmental policies and the National Archives and Records Service requirements; Arranging travel and accommodation for the Director and
process related claims; Maintaining logistical and administrative support workshops, meetings and stakeholder engagement; Maintaining office
supplies and ensuring the efficient functioning of the office; Liaising with internal and external stakeholders on behalf of the Director.