Secretary

Gauteng Provincial Government; Johannesburg; On-site; ZAR 202,000 - 273,000; Full time

Job summary

Gauteng Provincial Government is seeking a secretary/receptionist to support the office of the executive authority in Johannesburg. The role includes managing calls and visitors, coordinating appointments, and typing documents for staff.

Main duties also cover arranging travel, processing travel and subsistence claims, drafting routine correspondence, and maintaining leave registers and telephone accounts. Applicants should have Matric/Grade 12 and strong communication skills.

Qualifications

• Matric/Grade 12 with typing or similar training.
• Good verbal and written communication.
• Proficient in basic computer applications.
• Strong organisation and reliability.
• Professional telephone etiquette and presentation.

Responsibilities

• Provide secretarial/receptionist support to the executive office.
• Receive calls and direct to the right persons; greet visitors.
• Coordinate appointments with the appointments secretary.
• Type documents for staff and operate office equipment.
• Arrange travel and subsistence claims; liaise with travel agencies.
• Draft routine correspondence and reports; manage leave registers and accounts.

Skills

Typing

Telephone etiquette

Computer literacy

Organisational skills

Reliability

Written communication

Discretion

Education

Matric/Grade 12

Job description

• Directorate : PROVINCIAL SECRETARIAT (SOUTHERN CORRIDOR)
• Number of Posts : 1
• Package : R237 453.00 per annum plus service benefits.
• Enquiries : Enquiries Call Mr. Tshidiso Chabane/ Ms. Dolly Seboane/ Tlalane Koenane 011 689 3845/ 3723/ 3847 (During office hours 08:00am to 16:00pm)

Requirements

• Grade 12 with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette. Computer literacy. Sound organisational skills. High level of reliability. Basic written communication skills. Ability to act with tact and discretion. Good grooming and presentation.

Duties

• Provide a secretarial/receptionist support service to the office of the executive authority. This would, inter alia, entail the following: Receive telephone calls and refer the calls to the correct persons. Receive visitors to the office of the executive authority. Co-ordinate appointments with the appointments secretary. Types documents for the staff within the office. Operate office equipment like fax machines and photocopiers. Provides a clerical support service to the office. This would, inter alia, entail the following: Liaise with travel agencies to make travel arrangements for the staff of the office and the executive authority. Arrange meetings and events for the office of the executive authority. Identify venues, invite role players and organise refreshments. Process the travel and subsistence claims of the staff of the office of the executive authority. Draft routine correspondence and reports. Administer matters like leave registers and telephone accounts. Handle the procurement of standard items like stationary, refreshments etc. Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain. This would, inter alia, entail the following: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the executive authority.

Employer

Department of Community Safety

Location : Johannesburg

Closing Date : 09-11-2026

Criteria Questions

Do you have Matric/Grade12?