Office Manager - Urgently needed

Tracknetics; Randburg; On-site; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Stable working hours

Opportunity to grow with the company

Central role within the operational business

Job summary

Tracknetics is seeking a highly organized Office Manager to oversee daily operations in Randburg, Gauteng. You will manage administration, compliance, and customer care, while leading the Admin and Customer Care teams.

The position requires excellent multitasking, strong leadership abilities, and attention to detail. A full-time, permanent role with opportunities for growth within a dynamic company.

Qualifications

• Proven experience in an Office Manager or Senior Admin role.
• Strong leadership and people management skills.
• Excellent organizational and multitasking ability.

Responsibilities

• Oversee daily office operations and administration.
• Manage Admin and Customer Care teams.
• Compile weekly and monthly reports.

Skills

Leadership skills

Organisational ability

Multitasking

Attention to detail

Communication skills

Job description

Role Overview

A leading tracking company is looking for a highly organised, hands on Office Manager to oversee daily office operations, administration, customer care, compliance, and internal coordination. This role sits at the centre of the business and requires someone who can manage people, processes, and pressure without losing the plot.

Financial and Administration

• Oversee failed payments, follow ups, and reconciliations
• Oversee client billing related queries
• Assist with basic financial reporting and controls
• Liaise with finance and external service providers when required

People Management

• Manage the Admin and Customer Care teams
• Provide clear direction, task allocation, and daily priorities
• Monitor staff performance and productivity
• Recruit new staff members as required
• Coordinate onboarding of new employees
• Arrange and conduct staff training and refresher sessions
• Manage leave schedules, attendance, and basic HR administration
• Assist with disciplinary processes when required

Operations and Reporting

• Compile weekly and monthly reports
• Monitor onboarding, service activations
• Track cancellations, suspensions, and retention efforts
• Manage and report on churn and retention statistics
• Oversee recoveries coordination and tracking
• Ensure internal processes are followed consistently

Client and Account Management

• Manage retention processes and cancellation requests
• Initiate and manage legal action for defaulting clients
• Coordinate with legal partners and ensure documentation is accurate
• Handle escalated customer complaints and sensitive cases

Stock and Assets

• Manage stock levels and stock movements
• Track hardware issued, returned, and written off
• Coordinate stock orders and supplier communication
• Ensure stock controls and reporting are maintained

Systems and SIM Management

• Manage the company SIM card accounts
• Monitor SIM usage, activations, suspensions, and cancellations
• Liaise with network providers when required
• Ensure accurate SIM allocation to devices

Activities and Escalations

• Manage internal activations, tasks, and escalations
• Monitor turnaround times and resolution quality
• Ensure issues are routed to the correct departments
• Follow up on unresolved or overdue queries

Office Management

• Oversee day to day office operations
• Ensure the office is functional, organised, and compliant
• Manage office supplies
• Enforce company policies and procedures
• Act as the main coordination point between departments
• Support management with ad hoc operational tasks

Additional Office Manager Duties Included

• Ensuring POPIA and basic compliance standards are followed
• Backup support for admin or customer care during peak times
• Crisis management when systems, staff, or clients go sideways

Requirements

• Proven experience in an Office Manager or Senior Admin role
• Strong leadership and people management skills
• Excellent organisational and multitasking ability
• Strong attention to detail and follow through
• Confident handling difficult clients and sensitive situations
• Comfortable working with systems, reports, and operational data
• Strong communication skills
• Ability to work under pressure and meet deadlines

What We Offer

• Full time permanent position
• Central role within a growing operational business
• Authority to manage teams and processes
• Stable working hours
• Opportunity to grow with the company