Office Manager

Persona Staff; Wes-Kaap; On-site; ZAR 300,000 - 460,000; Full time

Job summary

Persona Staff is seeking an experienced Office Manager to oversee the day-to-day operations, coordinate facilities and supplier relationships, and manage asset registers in our South Africa office.

The role requires 5+ years experience, a relevant degree, and strong English communication, discretion, and stakeholder management. You will lead onboarding/offboarding, control budgets, and support a professional office environment.

Qualifications

• Diploma or degree in Business Administration, Office Management or related field.
• At least 5 years' experience in office management or operations coordination.
• Experience coordinating onboarding and offboarding processes.
• Experience managing suppliers, facilities and office administration.
• Valid South African driver's licence and own transport.
• Excellent written and verbal English communication.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and customer service skills.
• Sound problem-solving and decision-making capability.
• Ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft 365 suite.

Responsibilities

• Oversee the day-to-day operation of the office.
• Coordinate maintenance contractors, service providers and landlord relationships.
• Manage office facilities, equipment, utilities and security.
• Maintain office inventories and asset registers.
• Monitor office-related expenditure and budgets.
• Ensure communal areas remain professional, functional and well maintained.
• Coordinate onboarding, role changes and offboarding processes.
• Manage the JML process across departments.
• Coordinate system access requests and removals with IT and system owners.
• Track company assets issued to employees and ensure their return.
• Support induction and orientation activities for new employees.
• Maintain administrative records relating to employee movements.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Coordinate staff events and workplace initiatives.
• Support a positive and professional office environment.
• Assist with internal communication and administration projects as required.

Skills

Organisational skills

Planning skills

Attention to detail

English communication

Discretion

Stakeholder management

Customer service

Problem solving

Multitasking

Time management

Team collaboration

Education

Diploma or degree in Business Administration or Office Management

Tools

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Job description

Responsibilities:

• Oversee the day-to-day operation of the office.
• Coordinate maintenance contractors, service providers and landlord relationships.
• Manage office facilities, equipment, utilities and security.
• Maintain office inventories and asset registers.
• Monitor office-related expenditure and budgets.
• Ensure communal areas remain professional, functional and well maintained.
• Coordinate onboarding, role changes and offboarding processes.
• Manage the Joiner-Mover-Leaver (JML) process across departments.
• Coordinate system access requests and removals with IT and system owners.
• Track company assets issued to employees and ensure their return.
• Support induction and orientation activities for new employees.
• Maintain administrative records relating to employee movements.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Source suppliers and obtain quotations.
• Raise purchase orders and coordinate approvals.
• Manage office supplies and consumables.
• Negotiate pricing and service agreements where appropriate.
• Monitor supplier performance and service delivery.
• Coordinate staff events and workplace initiatives.
• Support a positive and professional office environment.
• Assist with internal communication and administration projects as required.

Requirements:

• Diploma or degree in Business Administration, Office Management or a related field.
• Minimum of 5 years' experience in office management, operations coordination or administrative management.
• Experience coordinating employee onboarding and offboarding processes.
• Experience managing suppliers, facilities and office administration.
• Valid South African driver's licence and own transport.
• Exceptional organisational and planning skills.
• Strong attention to detail.
• Excellent written and verbal English communication skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and customer service skills.
• Sound problem-solving and decision-making capability.
• Ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and PowerPoint.
• Ability to work independently while collaborating effectively across departments.