Office Manager and Executive Support

Placements24; Rustenburg; Hybrid; ZAR 420,000 - 540,000; Full time

Job summary

Placements24 in Rustenburg is seeking an experienced Office Manager and Executive Support professional to optimize daily operations and provide high-level administrative support to senior leaders. The role combines facilities, vendor management, and calendar coordination in a busy mining-adjacent consultancy.

You will drive efficient office procedures, manage budgets and onboarding, and ensure confidential handling of information while maintaining a proactive, professional presence in a dynamic

Qualifications

• Minimum 4 years of experience in office management or senior administrative roles.
• Proven track record in providing executive support to senior management.
• Strong organizational and multitasking abilities with excellent English communication.
• Proficient in Microsoft Office and common office software.
• Experience with budget management and vendor negotiations is advantageous.
• Based in Rustenburg or willing to commute.

Responsibilities

• Oversee day-to-day operations of the office and maintain an organized workspace.
• Manage office supplies, equipment, vendor relationships, and budgets.
• Implement efficient administrative systems and procedures.
• Provide calendar management, travel arrangements, and meeting coordination for executives.
• Prepare reports, presentations, and correspondence with high accuracy.
• Coordinate events, mail, deliveries, and courier services.
• Support HR-related admin and onboarding as needed.

Skills

Office management

Executive support

Time management

Multitasking

Communication

Tools

Microsoft Office

Job description

About the Role

Our client, a dynamic consultancy firm specializing in mining and resources, is seeking an experienced and proactive Office Manager and Executive Support professional for their Rustenburg office. This dual-faceted role is essential for maintaining the efficient operation of the office environment and providing high-level administrative support to senior management. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will be responsible for a broad range of tasks, from managing office facilities and supplies to coordinating executive schedules and preparing critical documentation. This is a fantastic opportunity for an individual who thrives in a busy professional setting and enjoys contributing to the smooth running of a key business hub. The role demands initiative, excellent communication skills, and a strong understanding of corporate office procedures. Our client is committed to fostering a productive and supportive work atmosphere in their Rustenburg location. We are looking for someone who can independently manage the office space and provide reliable, high-quality support to busy executives, ensuring operations run seamlessly.

Key Responsibilities

• Oversee the day-to-day operations of the office, ensuring a functional and organized workspace.
• Manage office supplies, equipment, and vendor relationships, negotiating best prices and ensuring timely delivery.
• Implement and maintain efficient office administrative systems and procedures.
• Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents with high accuracy.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries professionally.
• Coordinate company events, meetings, and workshops, ensuring all logistical aspects are handled.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Ensure the office environment is safe, secure, and well-maintained.
• Assist with onboarding new staff members and supporting HR-related administrative tasks as needed.

Requirements

• Minimum of 4 years of experience in an Office Management or senior administrative role.
• Demonstrated experience in providing executive support to senior-level management.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office software.
• Experience with budget management and vendor negotiations is advantageous.
• Ability to work independently and proactively, identifying and addressing potential issues.
• Professional demeanor and the ability to handle sensitive information with discretion.
• Previous experience in the mining or resources sector is a plus.
• Must be located in or willing to commute to Rustenburg .

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to play a key role in a reputable consultancy firm.
• Exposure to senior management and strategic business operations.
• A professional and stimulating work environment.
• Contribution to the overall efficiency and success of the Rustenburg office.
• Potential for career growth and development.