Office Coordinator

JenRecruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JenRecruitment is seeking an experienced Office Coordinator to oversee the day-to-day administration and coordination of their Cape Town branch. The role combines office administration, financial administration, staff coordination, stakeholder communication and reporting.

This hands-on position offers flexible hours aligned to operational needs, with typical shifts and some Saturdays. The ideal candidate will have a matric, an appropriate qualification, a valid driver's licence and strong MS

Qualifications

• Matric is required.
• Qualification in Management, Leadership and/or Office Administration.
• Previous office administration or coordination experience.
• Valid driver’s licence is essential.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Fluent in English and Afrikaans.
• Experience with financial administration, banking and reconciliations.
• Strong organisational and communication skills.
• Comfortable working some Saturdays.

Responsibilities

• Coordinate day-to-day administration and operations of the branch.
• Coordinate staff meetings, check-ins, leave and performance discussions.
• Prepare monthly branch and annual reports.
• Manage petty cash, banking, EFTs, payments and reconciliations.
• Assist with budgets, audits and general financial administration.
• Liaise with government departments and external stakeholders.
• Coordinate meetings, events, support activities and fundraising initiatives.
• Maintain branch databases, inventory and office records.
• Coordinate volunteers and retail/shop administration.
• Provide professional support to clients, members and visitors.
• Manage general office correspondence, telephone calls, filing and documentation.

Skills

Organisational skills

Communication skills

Multitasking

Independent work

Education

Matric

Office Administration qualification

Management/Leadership qualification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Office Coordinator job vacancy in Cape Town.

Our client is seeking an experienced and organised Office Coordinator to oversee the day-to-day administration and coordination of their Cape Branch.

This is a hands-on role combining office administration, financial administration, staff coordination, stakeholder communication, reporting and general branch support within a community-focused organisation.

The role offers flexible working hours, with working times varying according to operational requirements.

Typical working hours will be 8:00am-2:00pm or 10:00am-4:00pm, with some Saturdays required.

Minimum Requirements:

• Matric
• Qualification in Management, Leadership and/or Office Administration.
• Previous office administration or coordination experience.
• Valid driver's licence - essential.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Fluent in English and Afrikaans.
• Experience with financial administration, banking and reconciliations.
• Strong organisational and communication skills.
• Comfortable working some Saturdays.

Key Responsibilities:

• Coordinate the day-to-day administration and operations of the branch.
• Coordinate staff meetings, check-ins, leave and performance discussions.
• Prepare monthly branch and annual reports.
• Manage petty cash, banking, EFTs, payments and reconciliations.
• Assist with budgets, audits and general financial administration.
• Liaise with government departments and external stakeholders.
• Coordinate meetings, events, support activities and fundraising initiatives.
• Maintain branch databases, inventory and office records.
• Coordinate volunteers and retail/shop administration.
• Provide professional support to clients, members and visitors.
• Manage general office correspondence, telephone calls, filing and documentation.

Key Competencies:

• Professional and responsible approach.
• Strong administrative and organisational ability.
• Financially astute and detail-oriented.
• Excellent communication and interpersonal skills.
• Able to work independently and take ownership.
• Compassionate and comfortable working with people from diverse backgrounds.
• Strong multitasking and problem-solving ability.
• Confident dealing with people and handling day-to-day branch matters.

Advantageous:

• NGO/NPO experience.
• Fundraising and/or awareness experience.
• Experience within a community-focused or support organisation.