Office Manager

Hire Resolve; Cape Town; On-site; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive salary based on experience

Job summary

A prominent company in Cape Town is looking for an Office Manager to oversee daily operations. This role involves managing calls, coordinating travel, maintaining office supplies, and ensuring compliance with company policies. The ideal candidate will have at least 3 years of office management experience, exceptional communication skills, and proficiency in Microsoft Office Suite. A competitive salary is offered based on experience, with opportunities for career advancement in a dynamic environment.

Qualifications

• Minimum of 3 years in an office management role, preferably within an ICT company.
• Knowledge of ICT hardware is a significant advantage.

Responsibilities

• Expertly handle all incoming calls and direct queries.
• Manage office maintenance and supplies to ensure smooth operations.
• Organize and coordinate travel arrangements and meetings.
• Maintain an efficient filing system for documents.
• Coordinate office events and ensure a presentable environment.
• Provide support to the General Manager and Sales Managers.
• Manage all incoming and outgoing courier services.
• Ensure compliance with all company policies.

Skills

Exceptional written and verbal communication

Proficiency in Microsoft Office Suite

Excellent time management and organizational abilities

Meticulous attention to detail and accuracy

Proven ability to prioritize and follow up on tasks

Highly deadline-driven and proactive

Education

Matric Senior Certificate

Bachelor's degree or diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Hire Resolve's client is seeking an Office Manager who will oversee the daily operations of the Cape Town branch, ensuring smooth office functioning. This role involves handling all calls, managing end-to-end support processes, overseeing administrative tasks, and liaising with support staff in Gauteng. The incumbent will also assist sales managers with various tasks, submit all required documents to Finance for invoicing, and ensure seamless office operations.

Responsibilities

• Front Office Management: Expertly handle all incoming calls, direct queries to the appropriate departments, and serve as the first point of contact for visitors, ensuring a professional and welcoming experience.
• Office Operations & Maintenance: Proactively manage office maintenance, ensuring all equipment is functional and supplies are consistently stocked. Oversee office supplies, including ordering, tracking, and restocking stationery, groceries, and consumables to guarantee smooth daily operations.
• Travel & Meeting Coordination: Seamlessly organize and coordinate all travel arrangements, including booking flights, hotels, and rental cars. Efficiently manage and coordinate meetings, encompassing scheduling, agenda preparation, and meticulous minute-taking.
• Document & Records Management: Maintain a highly efficient filing system for all documents and records, ensuring easy retrieval and compliance.
• Event & Facilities Management: Coordinate office events and functions as required, and ensure the office environment remains professional and presentable by managing cleaning services, minor repairs, and facility-related matters.
• Inter-office Liaison & Support: Provide comprehensive administrative support to the General Manager and Sales Managers. Liaise effectively with support staff in Gauteng to ensure operational alignment and submit all necessary documents to Finance in Gauteng for invoicing.
• Courier & Deliveries: Manage all incoming and outgoing courier services and deliveries for the Cape Town office.
• Policy Compliance: Oversee general office administration, ensuring strict compliance with all company policies.

Minimum Requirements

• Qualifications
  • Matric Senior Certificate (Essential)
  • Bachelor's degree or diploma in Business Administration or a related field (Highly Desired)
• Experience
  • Minimum of 3 years in an office management role, preferably within an ICT company.
  • Knowledge of ICT hardware is a significant advantage.
• Skills & Competencies
  • Exceptional written and verbal communication.
  • Proficiency in Microsoft Office Suite and strong general computer literacy.
  • Excellent time management and organizational abilities.
  • Meticulous attention to detail and accuracy.
  • Proven ability to prioritize, organize, and effectively follow up on tasks.
  • Highly deadline-driven and proactive.

Benefits

• Competitive salary based on experience.

Apply

IFyou meet the above requirements and want to make a career-changing move, apply today by emailing your CV to [e-mail]. We will contact you within 3 working days.