Office Operations Coordinator

Time Personnel; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Time Personnel seeks an Office Operations Coordinator in Cape Town to drive day-to-day office activities. You will oversee inspections, supplies, and maintenance while supporting security, onboarding, and multi-site coordination.

Candidates should have 2–3 years in similar roles, a matric, and a relevant diploma. Proficiency in MS Office, Google Workspace and Teams is assumed; a driver’s licence and vehicle are beneficial for multi-location duties.

Qualifications

• Matric certificate or an equivalent qualification.
• Diploma in Office Administration, Facilities Management or a related field will be advantageous.
• 2-3 years' experience in an office operations, facilities or workplace coordination role.

Responsibilities

• Conduct regular office inspections to ensure high standards of cleanliness, safety and workplace readiness.
• Coordinate cleaning services, office supplies, kitchen and beverage stations, and stock replenishment.
• Log, track and follow up on maintenance requests while liaising with contractors and service providers.
• Support office security, access control and employee onboarding and offboarding processes.
• Ensure first aid kits, health and safety notices, and emergency procedures are up to date and compliant.
• Process invoices, maintain expense records and update tracking spreadsheets accurately.
• Coordinate meeting rooms, office events and provide basic office-related IT support where required.
• Serve as the primary contact for office operations queries while handling sensitive information with discretion.
• Maintain organised office records and contribute to the smooth day-to-day running of all office locations.

Skills

Organisational skills

Communication skills

Problem-solving

Attention to detail

Multitasking

Confidentiality

Relationship building

Service-oriented

Fast-paced adaptability

Education

Matric certificate

Diploma in Office Administration or Facilities Management

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

Office Operations Coordinator job vacancy in Cape Town.

Are you someone who notices what needs to be actioned before anyone else does? Our client in Cape Town CBD is looking for a proactive Office Operations Coordinator to be the driving force behind the day-to-day operations of the office, ensuring clients have an exceptional experience and anticipating their needs.

The role includes ordering stationery and refreshments, basic IT troubleshooting, onboarding new staff to ensuring facilities are well maintained and nothing slips through the cracks.

Requirements:

• Matric certificate or an equivalent qualification
• Diploma in Office Administration, Facilities Management or a related field will be advantageous
• 2-3 years' experience in an office operations, facilities or workplace coordination role
• Valid driver's licence with own reliable vehicle and mobile phone required
• Strong organisational, communication and problem-solving skills
• Proficient in Microsoft Office, Google Workspace and Microsoft Teams
• Ability to prioritise tasks, multitask and work across multiple office locations
• Excellent attention to detail with a proactive and service-oriented approach
• Ability to build positive relationships with suppliers, service providers and internal teams
• Comfortable working in a fast-paced environment while maintaining confidentiality

Duties and Responsibilities:

• Conduct regular office inspections to ensure high standards of cleanliness, safety and workplace readiness
• Coordinate cleaning services, office supplies, kitchen and beverage stations, and stock replenishment
• Log, track and follow up on maintenance requests while liaising with contractors and service providers
• Support office security, access control and employee onboarding and offboarding processes
• Ensure first aid kits, health and safety notices, and emergency procedures are up to date and compliant
• Process invoices, maintain expense records and update tracking spreadsheets accurately
• Coordinate meeting rooms, office events and provide basic office-related IT support where required
• Serve as the primary contact for office operations queries while handling sensitive information with discretion
• Maintain organised office records and contribute to the smooth day-to-day running of all office locations