Office Support Coordinator

Time Personnel; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Time Personnel in Cape Town is seeking an Office Support Coordinator to assist a Director and support members with day-to-day enquiries, diary management and general administrative duties.

The role requires strong communication, excellent organisational skills and the ability to manage multiple tasks while delivering a reliable, professional service in a busy environment.

Qualifications

• Excellent written and verbal communication.
• Strong organisational and administrative skills.
• Ability to manage competing priorities and changing requirements.
• Proactive approach with strong follow-through.

Responsibilities

• Schedule meetings and communicate information to attendees.
• Provide general administrative and basic PA support.
• Manage day-to-day email correspondence and follow-ups.
• Maintain records of meetings, actions and documentation.
• Organise and maintain documents on Google Drive.
• Assist with coordinating office requirements and events.
• Support the Director with diary and scheduling.

Skills

Communication

Attention to detail

Organisation

Proactivity

Independent work

Education

Grade 12

Tools

Google Drive

Job description

Office Support Coordinator job vacancy in Cape Town.

Do you have strong organisational skills to support a Director while delivering outstanding service to members?

Our client in Table View is looking for a proactive Office Support Coordinator to assist members with day-to-day enquiries, schedule virtual meetings and provide reliable administrative support to the Director.

This role is ideal for someone with excellent communication skills, strong attention to detail and the ability to juggle multiple tasks while delivering a professional and friendly service.

Requirements:

• Grade 12 or similar
• Ability to manage competing priorities and changing requirements
• Experience with Google Drive or similar document management platforms
• Previous administrative, office coordination or PA experience
• Ability to work independently and use initiative
• Good written and verbal communication skills
• Strong organisational and administrative skills
• Excellent attention to detail
• Proactive approach with strong follow-through
• Professional and confident approach to email and general correspondence
• Ability to maintain confidentiality and handle sensitive information appropriately

Duties and Responsibilities:

• Ensure meetings are scheduled and relevant information is communicated to attendees
• Provide general administrative and basic PA support
• Manage day-to-day email correspondence and follow-ups
• Ensure meetings are recorded accurately and minutes or notes are saved appropriately
• Maintain organised records of meetings, actions and relevant documentation
• Manage and maintain electronic filing systems
• Organise, save and maintain documents on Google Drive
• Obtain quotes from suppliers and service providers as required
• Assist with coordinating general office requirements and activities
• Assist with event and meeting administration when required
• Prepare and distribute relevant information, invitations and correspondence
• Assist the Director with diary, scheduling and general coordination requirements
• Follow up on outstanding tasks, correspondence and actions
• Provide general office support and assist with ad hoc administrative requirements