Office Assistant

AngelCare; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

AngelCare in Durban seeks a highly organized administrative assistant to support office operations, greet visitors, answer calls, and manage correspondence, filing, and data entry. You will also handle basic clerical tasks, manage office supplies, and assist with project coordination.

The role includes scheduling meetings, preparing reports and presentations, coordinating with departments, and maintaining a tidy, efficient workspace.

Qualifications

• High school diploma or equivalent; office admin qualifications a plus.
• Experience in administrative role preferred.
• Proficient in MS Office.
• Strong organizational and communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Answer phones, respond to emails, and manage office supplies.
• Organize and maintain electronic and paper files.
• Schedule meetings and prepare materials.
• Support team with administrative tasks and project coordination.
• Maintain a clean and organized office environment.
• Assist with reports and presentations as required.
• Collaborate with departments to ensure smooth operations.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Interpersonal skills

Education

High School Diploma

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

We are seeking a highly organized and motivated individual to support our office operations. The ideal candidate will be responsible for a variety of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, and assisting with data entry. You will also be required to greet visitors, handle phone inquiries, and provide general support to staff as needed.

Key Responsibilities:

• Perform general office duties such as answering phones, responding to emails, and managing office supplies.
• Assist in organizing and maintaining files, both electronic and paper-based.
• Schedule meetings and appointments, ensuring all necessary materials are prepared in advance.
• Support team members with administrative tasks and project coordination.
• Maintain a clean and organized office environment.
• Help with the preparation of reports and presentations as required.
• Collaborate with other departments to ensure smooth office operations.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience in an administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.