Office Administrator

Level Up - Your Talent Partner; South Africa; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Level Up - Your Talent Partner in South Africa is seeking an organised Office Administrator to provide day-to-day administrative and operational support across departments.

This junior role includes reception, stock coordination, and HR/SHEQ documentation, with a focus on accuracy and confidentiality. Ideal for someone with at least one year of office experience and strong MS Office skills.

Qualifications

• Grade 12/Matric with administrative exposure.
• At least 1 year of administrative or office-support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Accurate filing and record-keeping abilities.

Responsibilities

• Receive and dispatch day-to-day and project-related stock.
• Allocate stock to the relevant project or client and notify the project team.
• Arrange stock collections and deliveries when required.
• Answer and direct incoming calls and take accurate messages.
• Welcome and assist visitors as the first point of contact at reception.
• Print, organise and file documents in the correct files and folders.
• Arrange employee and contractor medicals and inductions when required.
• Maintain accurate and organised employee personnel records.
• Assist with HR administration, including personal documents, visas and related records.
• Print, compile and maintain SHEQ and project safety files.
• Monitor daily cleaning duties and ensure the required standards are maintained.
• Provide general administrative support to departments and employees.
• Maintain accurate, organised and confidential records.
• Perform other reasonable administrative duties assigned by management.

Skills

Microsoft Office

Communication

Organisational skills

Attention to detail

Education

Grade 12 / Matric

Certificate or diploma in Administration/Office Management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are seeking an organised, reliable and professional Office Administrator to provide day-to-day administrative and operational support.

This junior-level role is ideal for someone who enjoys working across different areas of a business. Responsibilities will include reception, stock coordination, general office administration, personnel records and supporting HR and SHEQ documentation.

Key Responsibilities

• Receive and dispatch day-to-day and project-related stock.
• Allocate received stock to the relevant project or client and notify the appropriate project team.
• Arrange stock collections and deliveries when required.
• Answer and direct incoming calls and take accurate messages.
• Welcome and assist visitors as the first point of contact at reception.
• Print, organise and file documents in the correct files and folders.
• Arrange employee and contractor medicals and inductions when required.
• Maintain accurate and organised employee personnel records.
• Assist with HR administration, including personal documents, visas and related records.
• Print, compile and maintain SHEQ and project safety files.
• Monitor daily cleaning duties and ensure the required standards are maintained.
• Provide general administrative support to departments and employees.
• Maintain accurate, organised and confidential records.
• Perform other reasonable administrative duties assigned by management.
• Grade 12/Matric.
• At least one year of working experience in an administrative or office-support environment is preferred.
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook.
• Good verbal and written communication skills.
• Accurate filing and record-keeping abilities.

A certificate or diploma in Administration, Office Management or a related field would be advantageous.

Competencies and Personal Attributes

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Ability to follow instructions and established processes.
• Ability to prioritise and manage multiple tasks.
• Professional, approachable and helpful manner.
• Ability to handle confidential employee and HR information responsibly.
• Willingness to learn and assist across different areas of the business.
• Reliable, adaptable and able to take ownership of assigned tasks.
• Able to work collaboratively and support colleagues where required.