Office and Supplies Coordinator - Cape Town

Time Personnel; Cape Town; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Time Personnel is seeking an experienced Office/Facilities Coordinator to oversee all aspects of office operations across multiple locations in Cape Town and beyond. The role requires a strong focus on delivering a clean, safe, and professional workplace experience with meticulous attention to detail.

Candidates should have extensive experience in coordinating office operations, facilities or workplace services, plus qualifications in Office Administration or Facilities Management.

Qualifications

• 23 years' experience coordinating office operations, facilities or workplace services
• Matric certificate or equivalent qualification
• Qualification in Office Administration, Facilities Management or a related field will be advantageous
• Confident communicator with strong problem-solving and relationship-building abilities
• Excellent organisational skills with the ability to manage multiple priorities effectively
• Proficient in Microsoft Office, Google Workspace and Microsoft Teams
• Proactive, service-driven approach with a commitment to delivering a positive workplace experience
• Ability to support multiple office locations while maintaining efficiency and attention to detail
• High level of professionalism with the ability to handle confidential information with discretion

Responsibilities

• Coordinate office operations, including cleaning services, stationery, kitchen supplies, refreshments and stock replenishment
• Ensure all office locations are maintained to a high standard through regular workplace inspections, promoting a clean, safe and professional environment
• Manage maintenance requests from logging and tracking through to resolution, liaising with contractors and service providers
• Oversee workplace health and safety by maintaining first aid kits, emergency procedures and compliance notices
• Coordinate office access, security, and employee onboarding and offboarding processes
• Maintain organised office records and act as the first point of contact for workplace-related queries while handling confidential information with professionalism and discretion
• Organise meeting rooms, support office events and provide basic IT assistance when required
• Process invoices, maintain expense records and ensure tracking spreadsheets are kept accurate and up to date

Job description

REQUIREMENTS

• Valid driver's licence, own reliable vehicle and mobile phone essential
• 23 years' experience coordinating office operations, facilities or workplace services
• Matric certificate or equivalent qualification
• Qualification in Office Administration, Facilities Management or a related field will be advantageous
• Confident communicator with strong problem-solving and relationship-building abilities
• Excellent organisational skills with the ability to manage multiple priorities effectively
• Proficient in Microsoft Office, Google Workspace and Microsoft Teams
• Proactive, service-driven approach with a commitment to delivering a positive workplace experience
• Ability to support multiple office locations while maintaining efficiency and attention to detail
• High level of professionalism with the ability to handle confidential information with discretion

DUTIES

• Coordinate office operations, including cleaning services, stationery, kitchen supplies, refreshments and stock replenishment
• Ensure all office locations are maintained to a high standard through regular workplace inspections, promoting a clean, safe and professional environment
• Manage maintenance requests from logging and tracking through to resolution, liaising with contractors and service providers
• Oversee workplace health and safety by maintaining first aid kits, emergency procedures and compliance notices
• Coordinate office access, security, and employee onboarding and offboarding processes
• Maintain organised office records and act as the first point of contact for workplace-related queries while handling confidential information with professionalism and discretion
• Organise meeting rooms, support office events and provide basic IT assistance when required
• Process invoices, maintain expense records and ensure tracking spreadsheets are kept accurate and up to date

Salary: R negotiable dependent on experience