Office Adminstrator

Crew Life at Sea Ltd.; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Crew Life at Sea Ltd. in Cape Town is seeking an organised Office Administrator to support day-to-day operations in the local office. You will manage emails, calls, records, and scheduling, while supporting recruitment and training teams. Strong MS Office skills, attention to detail, and the ability to handle confidential information are essential.

This role offers a reliable, proactive environment with opportunities to contribute to efficient office processes.

Qualifications

• Previous experience in an administrative or office support role.
• Strong organisational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficient in Microsoft Office and data handling.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage daily office administration and general clerical duties.
• Handle emails, phone calls, and correspondence professionally.
• Maintain and organise office records, files, and databases.
• Assist with scheduling meetings, interviews and appointments.
• Support recruitment and training teams with administrative tasks.
• Prepare documents, reports and internal communications as required.
• Coordinate office supplies and ensure the office is well maintained.
• Assist with data capturing, compliance documentation and filing.
• Liaise with candidates, clients and internal departments when needed.

Skills

Organisational skills

Time management

Verbal communication

Written communication

Attention to detail

Professionalism

Independent working

Confidentiality

Tools

Microsoft Office

Job description

Overview:
We are seeking a reliable and well-organised Office Administrator to support the day-to-day operations of our Cape Town office. The successful candidate will play a key role in ensuring smooth administrative processes, supporting the team, and maintaining efficient office systems. This role requires strong organisational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Manage daily office administration and general clerical duties

• Handle emails, phone calls, and correspondence professionally

• Maintain and organise office records, files, and databases

• Assist with scheduling meetings, interviews, and appointments

• Support recruitment and training teams with administrative tasks

• Prepare documents, reports, and internal communication as required

• Coordinate office supplies and ensure the office is well maintained

• Assist with data capturing, compliance documentation, and filing

• Liaise with candidates, clients, and internal departments when needed

Requirements:

• Previous experience in an administrative or office support role

• Strong organisational and time-management skills

• Excellent verbal and written communication skills

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and handle confidential information

• High attention to detail and accuracy

• Professional, reliable, and proactive attitude