Workplace & Facilities Coordinator

Time Personnel; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Time Personnel seeks a proactive Workplace & Facilities Coordinator in Cape Town to manage day-to-day office operations across two locations. You will coordinate facilities, suppliers, maintenance, security and employee support, ensuring smooth, safe and well-presented workplaces.

Ideal candidates will have 2–3 years’ experience in office operations or facilities roles, practical organisational skills, and proficiency with MS Office, Google Workspace and MS Teams.

Qualifications

• Matric certificate or equivalent.
• Diploma in Office Administration, Facilities Management or related field preferred.
• 2–3 years' experience in office operations, facilities or workplace coordination.

Responsibilities

• Conduct regular office inspections to ensure cleanliness, safety and readiness across locations.
• Maintain organised office records and support day-to-day operations at two Cape Town sites.
• Coordinate cleaning, supplies, kitchen stations and stock replenishment.
• Log and follow up on maintenance requests with contractors and service providers.
• Ensure health and safety notices and emergency procedures are up to date.

Skills

Organisational skills

Communication

Problem-solving

Multitasking

Attention to detail

Education

Matric certificate

Diploma in Office Administration/Facilities

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

Workplace & Facilities Coordinator required in Cape Town.

Do you have a hands-on approach and the ability to coordinate multiple workplace requirements effectively? Our client in Cape Town is looking for a Workplace & Facilities Coordinator to take ownership of the day-to-day functionality, presentation and support of their office environments across two Cape Town locations.

This role requires managing a variety of responsibilities across facilities, suppliers, office administration, maintenance, security and employee support.

Own reliable transport and a valid South African driver’s licence are essential.

Requirements:

• Matric certificate or an equivalent qualification
• Diploma in Office Administration, Facilities Management or a related field will be advantageous
• 2–3 Years’ experience in an office operations, facilities or workplace coordination role
• Valid driver’s licence with own reliable vehicle and mobile phone essential
• Strong organisational, communication and problem-solving skills
• Proficient in Microsoft Office, Google Workspace and Microsoft Teams
• Ability to prioritise tasks, multitask and work across multiple office locations
• Excellent attention to detail with a proactive and service-oriented approach
  Ability to build positive relationships with suppliers, service providers and internal teams
  Comfortable working in a fast-paced environment while maintaining confidentiality

Duties and Responsibilities:

• Conduct regular office inspections to ensure high standards of cleanliness, safety and workplace readiness
• Maintain organised office records and contribute to the smooth day-to-day running of all office locations
• Coordinate cleaning services, office supplies, kitchen and beverage stations, and stock replenishment
• Log, track and follow up on maintenance requests while liaising with contractors and service providers
• Ensure first aid kits, health and safety notices, and emergency procedures are up to date and compliant
• Process invoices, maintain expense records and update tracking spreadsheets accurately
• Coordinate meeting rooms, office events and provide basic office-related IT support where required
• Support office security, access control and employee onboarding and offboarding processes
• Serve as the primary contact for office operations queries while handling sensitive information with discretion